Administrative Support Specialist

4 weeks ago

Milton, Ontario, Canada Inhouse by Industria Full time

We are seeking an Administrative Support Specialist to join our team at Inhouse by Industria. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including arranging seminars, coordinating information flow, and preparing minutes of meetings.

Key Responsibilities
  • Arrange and coordinate seminars, conferences, and other events
  • Coordinate the flow of information within the team
  • Open and distribute mail and other materials
  • Train staff on administrative procedures
  • Record and prepare minutes of meetings, seminars, and conferences
  • Schedule and confirm appointments
  • Answer telephone calls and relay messages
  • Answer electronic enquiries
  • Compile data, statistics, and other information
  • Oversee the preparation of reports
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Arrange travel, itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Conduct research
  • Perform data entry
  • Supervise office and volunteer staff
  • Establish work schedules and procedures
Requirements
  • 1 year to less than 2 years of experience
  • Supports newcomers and/or refugees with foreign credential recognition
  • Provides awareness training to employees to create a welcoming work environment for youth
  • Offers mentorship, coaching, and/or networking opportunities for Indigenous workers
  • Offers mentorship programs that pair members of visible minorities with experienced employees

We are an equal opportunities employer and welcome applications from diverse candidates.

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