Executive Administrative Support

4 weeks ago


Vaughan, Ontario, Canada Econix InfoTech Ltd. Full time
Position Overview

The role of the Administrative Assistant at Econix InfoTech Ltd. is crucial for ensuring the smooth operation of our office environment. This permanent position requires a dedicated individual who can effectively manage a variety of administrative tasks.

Key Responsibilities
  • Work Term: Permanent
  • Work Language: English
  • Hours: 35 hours per week
  • Education: Secondary (high) school graduation certificate
  • Experience: 7 months to less than 1 year
Work Environment

This position is set within the field of Information Technology Consulting, where you will be part of a dynamic team.

Daily Tasks
  • Organize and coordinate seminars and conferences.
  • Assist in staff consultations and grievance procedures.
  • Manage the flow of information within the team.
  • Oversee daily operations and direct staff.
  • Evaluate and motivate team performance.
  • Handle incoming mail and materials.
  • Plan and organize daily operational tasks.
  • Establish and implement office policies and procedures.
  • Manage recruitment strategies and scheduling of appointments.
  • Answer telephone calls and relay messages efficiently.
  • Compile and analyze employee data.
  • Develop communication strategies and prepare reports.
  • Maintain inventory and order office supplies.
  • Liaise with management and HR consultants.
  • Arrange travel itineraries and reservations.
  • Greet visitors and direct them appropriately.
  • Maintain both manual and digital filing systems.
  • Type and proofread various documents.
  • Perform data entry and provide customer service.
  • Manage digital databases and perform basic bookkeeping tasks.
Technical Skills

Proficiency in the following software is required:

  • Google Docs
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • MS Project
  • Google Drive
Security and Safety

Basic security clearance is necessary for this role.

Transportation/Travel

Having your own transportation is essential.

Work Conditions

The ideal candidate should be able to:

  • Work independently in a fast-paced environment.
  • Handle pressure and meet tight deadlines.
  • Pay attention to detail while managing a large workload.
  • Perform repetitive tasks with minimal supervision.


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