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Senior Executive Support Specialist

3 months ago

Vaughan, Ontario, Canada Cebridge Full time

Cebridge stands at the forefront of consultancy, delivering a diverse range of financial, advisory, and IT solutions. Our dedication to innovation and excellence enables us to provide customized strategies that drive our clients' achievements. Become a part of our vibrant team and help redefine the future of financial consultancy.

Position Overview

We are seeking a meticulous and highly organized Personal/Executive Assistant to provide essential support to our senior leadership. This role is crucial in overseeing daily administrative and operational functions, allowing our executives to concentrate on strategic initiatives. The successful candidate will demonstrate outstanding communication abilities, maintain confidentiality, and adeptly manage intricate schedules.

Key Responsibilities

  1. Deliver comprehensive assistance to senior leaders, including managing calendars, arranging travel, and coordinating meetings.
  2. Safeguard sensitive documents and communications with utmost discretion.
  3. Support the preparation of reports, presentations, and data analysis as required.
  4. Facilitate communication internally and externally, serving as a liaison among executives, staff, clients, and other stakeholders.
  5. Organize and streamline executive office operations and procedures to enhance productivity.
  6. Coordinate logistics for executive meetings and events, including venue selection, catering, and technical arrangements.
  7. Conduct research and compile briefing materials for meetings and presentations.
  8. Assist with personal tasks and errands as requested by the executives.

Qualifications

  1. Bachelor's degree in Business Administration, Communications, or a related discipline.
  2. Demonstrated experience as a Personal Assistant, Executive Assistant, or in a similar capacity supporting high-level executives.
  3. Exceptional organizational skills with the ability to manage multiple priorities effectively.
  4. Strong communication and interpersonal capabilities.
  5. High proficiency in Microsoft Office Suite and familiarity with office management software.
  6. Proven ability to handle confidential information with integrity.
  7. Adaptability and flexibility in response to changing workloads and responsibilities.
  8. A proactive mindset towards problem-solving and decision-making.

What Cebridge Offers:

  1. Competitive salary and comprehensive benefits package.
  2. Opportunities for professional growth and career progression.
  3. A collaborative and encouraging work environment.
  4. Exposure to a variety of industries and projects.