Administrative Support Specialist

3 weeks ago

Winnipeg, Manitoba, Canada Brandon University Full time

Brandon University

The institution is seeking to appoint a full-time Administrative Support Specialist within its Central Registry Office. This role is pivotal in ensuring smooth operations and providing excellent service to visitors and stakeholders.

The Administrative Support Specialist will be responsible for:

  • Managing a multi-line telephone system and providing courteous assistance to callers;
  • Welcoming and directing visitors, ensuring they reach the appropriate departments;
  • Handling incoming and outgoing correspondence and deliveries efficiently;

Key Skills and Qualifications:

  1. Completion of secondary education or equivalent;
  2. Prior experience in an office setting;
  3. Proficiency in managing high call volumes;
  4. Familiarity with operating a multi-line switchboard;
  5. Experience in public-facing roles is advantageous;
  6. Ability to create and maintain organized filing systems, both physical and digital;
  7. Strong attention to detail and capability to work independently;
  8. Excellent verbal and written communication skills;
  9. Knowledge of standard office equipment such as fax machines, photocopiers, and postage machines;
  10. Strong organizational and time management abilities;
  11. Experience in non-profit organizations and understanding of Indigenous communities is beneficial;
  12. Awareness of Métis culture and relevant programs is a plus;
  13. Possession of a valid driver's license and access to reliable transportation.

We provide a comprehensive benefits package that includes health, dental, vision, pension, and vacation. Additional amenities include access to fitness facilities and dining options.

Applicants are encouraged to submit their resumes and cover letters, ensuring to reference the job posting number.

A satisfactory criminal record check will be required prior to employment commencement. Existing checks dated within three months of the start date will be accepted.

Preference will be given to qualified applicants from the Red River Métis community, and they are encouraged to self-identify in their application.

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