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Administrative Support Specialist

2 months ago

Winnipeg, Manitoba, Canada North Pace immigration Solutions Ltd Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at North Pace Immigration Solutions Ltd. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities
  • Communication and Coordination: Coordinate the flow of information within the team, ensuring seamless communication and collaboration.
  • Operational Management: Direct and control daily operations, maintaining a high level of productivity and efficiency.
  • Administrative Support: Open and distribute mail and other materials, as well as plan and control budget and expenditures.
  • Meeting and Event Support: Record and prepare minutes of meetings, seminars, and conferences, and determine and establish office procedures and routines.
  • Scheduling and Travel Arrangements: Schedule and confirm appointments, arrange travel, and make reservations as needed.
  • Customer Service: Respond to employee questions and complaints, and provide excellent customer service to internal and external stakeholders.
  • Office Maintenance: Order office supplies, maintain inventory, and set up and maintain manual and computerized information filing systems.
Requirements

To be successful in this role, you will need to have:

  • Excellent Communication and Organizational Skills: Ability to communicate effectively with team members, management, and external stakeholders.
  • Attention to Detail: High level of accuracy and attention to detail in all aspects of the job.
  • Technical Skills: Proficiency in Microsoft Office and other administrative software.
  • Problem-Solving Skills: Ability to think critically and solve problems in a timely and effective manner.