Human Resources Coordinator

4 weeks ago

Regina, Saskatchewan, Canada SGI Full time

The ideal candidate will play a crucial role in supporting the administration and execution of staffing and talent acquisition functions. This position involves establishing and maintaining screening criteria for various roles and employees, conducting external candidate evaluations, and managing staffing-related transactions.

Key Responsibilities

Note: This section is not exhaustive; additional duties may be assigned.

Recruitment Services

  1. Advertises job openings on external platforms.
  2. Reviews resumes for entry-level positions and records assessment results for ongoing competition screening.
  3. Assists in the assessment process, including evaluation, scheduling, and supervision.
  4. Participates in interviews for entry-level candidates (e.g., summer interns).
  5. Coordinates the tracking of contingent workers and provides support to the business.
  6. Engages in career fairs, assisting with setup and interacting with participants.
  7. Manages the corporate employment screening process, including the annual compliance process, in line with collective bargaining agreements; advises managers and employees on the screening process.
  8. Guides candidates on submitting necessary employment screening documentation.
  9. Collaborates with third-party screening providers to resolve issues and reconcile invoices.
  10. Analyzes reports and prepares documentation related to employment screening.

Candidate Experience

  1. Builds an active inventory from the applicant pool by screening resumes and identifying candidates for assessment.
  2. Works with staffing consultants to maintain an active applicant inventory.
  3. Assesses relevant Written Communication and Planning & Organizing evaluations.

Administrative Support

  1. Handles all external hire and non-employee transactions.
  2. Supervises assessment sessions.
  3. Acts as a primary contact for human resources inquiries, manages mail distribution, and oversees centralized email accounts.

Diversity and Inclusion

  1. Leads initiatives and events related to Diversity, Equity, and Inclusion (DE&I).
  2. Aims to ensure diverse representation of candidates in support of corporate equity objectives and human rights targets.
  3. Process and Program Improvement: Engages in continuous improvement by identifying gaps and opportunities to enhance business support.
  4. Develops solutions that align with broader HR practices while addressing operational needs.
  5. Recommends modifications to recruitment processes, policies, and tools.
  6. Researches and stays updated on industry best practices in talent acquisition to adapt them to operational needs.
  7. Assists in analyzing metrics and reporting to identify trends for effective change.
  8. Prepares and disseminates ad hoc reports as needed.

Corporate Management

  1. Facilitates the success of programs and policies aligned with corporate and strategic objectives.
  2. Manages risks within the area of responsibility.
  3. Ensures adherence to Health, Safety, and Emergency Management Policies.

Leadership

  1. Contributes to fostering a high-performance culture.
  2. Participates in succession planning, ensuring ongoing professional development and supporting the growth of others.
  3. Promotes a culture of leadership and accountability to effectively achieve strategic objectives.
  4. Is committed to leadership development across the organization, supporting team readiness through mentoring and training opportunities.

Education and Experience

A two-year diploma from an accredited post-secondary institution in a relevant field such as business administration or commerce with a focus on human resources.

Two years of experience in human resources administration.

Knowledge, Skills, and Abilities

  1. Understanding of HR policies, procedures, and functions and their interconnections.
  2. Proven ability to build and maintain effective relationships with colleagues, external organizations, and business partners.
  3. Strong oral and written communication skills to provide information, advice, or guidance to internal partners and vendors.
  4. Consulting and facilitation skills.
  5. Ability to analyze and compile data/metrics to support business recommendations.

Proficiency in Microsoft Word, Excel, and PowerPoint.

Behavioral Competencies

Leader Level 1 - Applies (Self)

  1. Accountability - Takes Responsibility and Seeks Opportunities
  2. Business Acumen - Understands Business Fundamentals and Organizational Goals
  3. Change Agility - Adapts When Necessary
  4. Leadership - Demonstrates Personal Leadership

Diversity is a fundamental principle at SGI. We believe all candidates should have the opportunity to fully engage in the recruitment process. If you require accommodations, please submit your request, and we will work with you to address your needs. All information received will be kept confidential.

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