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Human Resources Coordinator

3 months ago

Regina, Saskatchewan, Canada SGI Full time

The ideal candidate will play a pivotal role in supporting the administration and execution of recruitment and talent management services. This position involves establishing and upholding screening standards for various roles and personnel; conducting evaluations of external candidates; and managing staffing-related activities.

Core Responsibilities

Note: This section is not exhaustive and additional tasks may be assigned.

Recruitment Functions

  1. Advertises job openings on external platforms.
  2. Reviews resumes for entry-level positions and records assessment outcomes for ongoing competition evaluations.
  3. Assists in the assessment process, including grading, scheduling, and overseeing assessments.
  4. Engages in entry-level interviews (e.g., summer interns).
  5. Coordinates the tracking of temporary workers and provides support to the organization.
  6. Participates in career fairs, assisting with logistics, engaging with participants.
  7. Manages the corporate employment screening process, including the annual compliance process, in line with collective agreements; advises managers and staff on the screening protocol.
  8. Guides candidates on submitting necessary employment screening documentation.
  9. Collaborates with external employment screening agencies to resolve issues and reconcile billing.
  10. Analyzes reports and prepares documentation related to employment screening.

Candidate Engagement

  1. Builds a proactive inventory from the applicant pool by screening resumes and identifying candidates for evaluation.
  2. Works alongside staffing consultants to maintain an active applicant database.
  3. Assesses relevant Written Communication and Planning & Organizing evaluations.

Administrative Assistance

  1. Handles all external hiring and non-employee transactions.
  2. Supervises assessment sessions.
  3. Acts as a primary contact for human resources inquiries, manages mail distribution, and oversees centralized email communications.

Diversity and Inclusion Initiatives

  1. Leads company programs and events focused on Diversity, Equity, and Inclusion (DE&I).
  2. Aims to ensure diverse representation of candidates in alignment with corporate equity goals and human rights objectives.
  3. Process and Program Enhancement: Contributes to continuous improvement by actively identifying gaps and opportunities to enhance support for the organization.
  4. Develops solutions that align with broader HR practices while addressing operational needs.
  5. Recommends modifications to recruitment processes, policies, and tools.
  6. Researches and stays informed about industry best practices in talent acquisition to adapt them to organizational needs.
  7. Assists in analyzing metrics and reporting to identify trends for effective change.
  8. Prepares and distributes various ad hoc reports.

Corporate Governance

  1. Facilitates the success of programs and policies that align with corporate and strategic objectives.
  2. Manages risks within the scope of authority.
  3. Ensures adherence to Health, Safety, and Emergency Management policies within the area of responsibility.

Leadership Development

  1. Actively contributes to fostering a high-performance culture.
  2. Participates in succession planning, ensuring ongoing professional development and supporting the growth of others.
  3. Promotes a culture of leadership and accountability to effectively achieve strategic and corporate goals.
  4. Is committed to leadership development across the organization, supporting team readiness through mentoring, training, and growth opportunities.

Qualifications and Experience

A two-year diploma from an accredited post-secondary institution in a relevant field such as business administration or commerce with a focus on human resources.

Two years of experience in human resources administration.

Knowledge, Skills, and Abilities

  1. Understanding of HR policies, procedures, and functions and their interconnections.
  2. Proven ability to cultivate and maintain effective relationships with colleagues, external organizations, and business partners.
  3. Strong oral and written communication skills to provide information, advice, or guidance to internal partners and vendors, requiring negotiation and influence.
  4. Expertise in consulting and facilitating.
  5. Ability to analyze and compile data/metrics to support business recommendations.

Proficiency in Microsoft Word, Excel, and PowerPoint.

Behavioral Competencies

Leader Level 1 - Applies (Self)

  1. Accountability - Takes Responsibility and Seeks Opportunities
  2. Business Acumen - Understands Business Fundamentals and Organizational Goals
  3. Change Agility - Adapts to Change When Necessary
  4. Leadership - Demonstrates Personal Leadership

Diversity is a fundamental principle at SGI. We believe all candidates should have the opportunity to fully engage in the recruitment process. If you require accommodations, we encourage you to submit your request, and we will work with you to address your needs. All information provided will be kept confidential.