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Human Resources Coordinator

3 months ago

Regina, Saskatchewan, Canada SGI Full time

The ideal candidate will play a pivotal role in the management and execution of staffing and talent acquisition functions. This position involves establishing and upholding screening standards for various roles and personnel; conducting evaluations of external candidates; and managing Staffing-related processes.

Core Responsibilities

Note: This section provides a general overview of duties and responsibilities – additional tasks may be assigned as needed.

Recruitment Functions

  1. Advertises job openings on external platforms.
  2. Reviews resumes for entry-level positions and records assessment outcomes for ongoing candidate evaluations.
  3. Assists in the assessment process, including grading, scheduling, and overseeing.
  4. Engages in entry-level interviews (e.g., summer interns).
  5. Coordinates the tracking of temporary workers and offers guidance to the organization.
  6. Participates in career fairs, aiding in setup, engaging with participants.
  7. Manages the corporate employment screening protocol, including the annual compliance process, in line with collective bargaining agreements; advises managers and staff on the employment screening protocol.
  8. Guides candidates on submitting necessary employment screening documentation.
  9. Collaborates with external employment screening vendors to resolve issues and reconcile invoices.
  10. Analyzes reports and prepares documentation related to employment screening.

Candidate Engagement

  1. Builds a robust inventory from the applicant pool by evaluating resumes and identifying candidates for assessment.
  2. Works alongside staffing consultants to maintain an active applicant database.
  3. Assesses relevant Written Communication and Planning & Organizing evaluations.

Administrative Duties

  1. Handles all external hiring and non-employee transactions.
  2. Supervises assessment sessions.
  3. Serves as a primary contact point, managing human resources inquiries, mail distribution, and centralized email accounts.

Diversity and Inclusion Initiatives

  1. Leads company initiatives and events focused on Diversity, Equity, and Inclusion (DE&I).
  2. Aims to ensure diverse representation of candidates in alignment with corporate equity goals and human rights objectives.
  3. Process and Program Enhancement: Contributes to continuous improvement by actively identifying gaps and opportunities to enhance business support.
  4. Develops solutions that align with broader HR practices while addressing operational needs.
  5. Recommends modifications to recruitment processes, policies, and tools.
  6. Researches and stays informed about industry best practices in talent acquisition to adapt them to operational requirements.
  7. Assists in analyzing metrics and reporting to identify trends for effective change.
  8. Prepares and disseminates various ad hoc reports.

Corporate Governance

  1. Facilitates the success of programs and policies that align with corporate, strategic, and divisional objectives.
  2. Manages risks within the scope of authority.
  3. Ensures adherence to Health, Safety, and Emergency Management Policies within the area of responsibility.

Leadership Development

  1. Actively fosters a culture of high performance within the workforce.
  2. Participates in succession planning efforts, ensuring ongoing professional development and supporting the growth of others.
  3. Encourages a culture of leadership and accountability to effectively implement strategic and corporate initiatives.
  4. Is committed to leadership development across the organization, supporting team readiness through mentoring, training, and development opportunities.

Qualifications and Experience

A two-year diploma from an accredited post-secondary institution in a relevant field such as business administration or commerce with a focus on human resources.

A minimum of two years of experience in human resources administration.

Knowledge, Skills, and Competencies

  1. Understanding of HR policies, procedures, and functions and their interconnections.
  2. Proven ability to cultivate and maintain effective relationships with colleagues, external organizations, and business partners.
  3. Strong oral and written communication skills to provide information, advice, or guidance to internal partners and vendors, requiring negotiation and influence.
  4. Proficiency in consulting and facilitating.
  5. Ability to analyze and compile data/metrics to support business recommendations.

Proficient in Microsoft Word, Excel, and PowerPoint.

Behavioral Competencies

Leader Level 1 - Applies (Self)

  1. Accountability - Takes Responsibility and Seeks Opportunities
  2. Business Acumen - Understands Business Fundamentals and Organizational Goals
  3. Change Agility - Adapts When Necessary
  4. Leadership - Exhibits Personal Leadership

Diversity is a fundamental principle at SGI. We believe all candidates should have the opportunity to fully engage in the recruitment process. If you require accommodations, we encourage you to submit your request, and we will work with you to address your needs. All information provided will be kept confidential.