Medical Office Coordinator

3 days ago

Brantford, Ontario, Canada AVA Dentistry Full time
About the Role

We are seeking a highly organized and detail-oriented Medical Administrative Assistant to join our team at AVA Dentistry. As a key member of our administrative staff, you will play a vital role in ensuring the smooth operation of our clinic.

Key Responsibilities
  • Coordinate the flow of information and maintain accurate records
  • Manage incoming mail, emails, and other materials, and distribute them to the relevant staff members
  • Schedule and confirm appointments, and maintain a calendar of upcoming events
  • Maintain a well-organized filing system and ensure that all documents are up-to-date and easily accessible
  • Order supplies and maintain inventory levels to ensure that the clinic is always well-stocked
  • Determine and establish office procedures and routines to ensure efficiency and productivity
  • Enter and format medical reports and correspondence, and prepare spreadsheets and documents for review
  • Initiate and maintain confidential medical files and records, and ensure that all sensitive information is handled with discretion
  • Prepare draft agendas for meetings and take, transcribe, and distribute minutes
  • Perform data entry and provide customer service to patients and staff members
Requirements
  • 1 year to less than 2 years of experience in a medical administrative role
  • Excellent communication and interpersonal skills
  • Ability to work in a fast-paced environment and prioritize tasks effectively
  • Proficiency in MS Word, Excel, and Outlook
  • Ability to maintain confidentiality and handle sensitive information with discretion
What We Offer
  • A competitive salary and benefits package
  • Opportunities for professional growth and development
  • A dynamic and supportive work environment
  • Support for newcomers and refugees, including language training and skills training
  • Support for Indigenous people, including mentorship and coaching opportunities

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