Visitor and Facilities Coordinator

8 hours ago

Calgary, Alberta, Canada Alberta Innovates Full time
Job Title: Visitor and Facilities Steward (Casual - 12 Months)

About the Role:

Alberta Innovates is seeking a customer-focused individual to join our team as a Visitor and Facilities Steward on a casual basis. As the primary point of contact for visitors, you will be responsible for greeting and escorting guests, handling switchboard duties, and maintaining front desk information binders and training materials.

Key Responsibilities:

  • Greet visitors and contact the appropriate individual to escort them in our facility
  • Handle a multi-line switchboard and maintain front desk information binders and training materials
  • Take and relay messages, and assist with conference room bookings
  • Monitor visitor access on the touchless electronic visitor sign-in system and maintain security awareness
  • Ensure relevant screening questions and confidentiality agreements are monitored, and visitor badges are visible
  • Receive couriers, record arrivals of packages, and ensure appropriate carriers are notified of pick-ups
  • Act as the Area Warden and first point of contact for emergency calls and response
  • Attend monthly safety meetings, conduct site inspections quarterly, and conduct AED and First Aid kits monthly
  • Receive and action requests regarding building issues requiring attention, such as signs, office moves, employee questions, parking issues, lighting, kitchens, bathrooms, basic janitorial concerns, snow removal, sanding, ice concerns, and keys for the offices
  • Manage and sign out corporate vehicles to employees, ensuring sign-in is accurate and vehicles are properly equipped
  • Issue and keep track of staff parking and monthly staff counts for bill-backs (external partners)
  • Conduct records administration activities, including the creation, maintenance, tracking, storage, and closing of records
  • Perform general administrative tasks, including managing correspondence, distributing mail, office supply inventory maintenance, reporting, and ordering business cards

Requirements:

  • Certificate or Diploma in administration
  • One or more years of related experience
  • Excellent interpersonal and communication skills
  • Proficiency with the Microsoft Office suite of products
  • Effective collaboration and communication skills
  • Organization, planning, and prioritization skills

About Alberta Innovates:

We are a provincially funded corporation with a mandate to deliver 21st-century solutions for the most compelling challenges facing Albertans. We value the development of our employees and create opportunities for working in capacities that allow new skills to be learned. We offer a strong benefits package and generous vacation and paid time off programs to promote work-life balance.

We respect diversity and embrace an inclusive culture. We value uniqueness and different perspectives as they play a critical role in our success. To achieve this, individuals are selected based on qualifications and abilities, and we encourage applications from all backgrounds to apply.

The final candidate will be required to undergo a security clearance. All interviewees must be able to meet the requirements specified in the Physical Demand Analysis. This document will be supplied during the interview process to the successful candidate. This competition will remain open until a successful candidate is found.

Alberta Innovates is committed to the principle of equity in employment and encourages applications from all individuals. We wish to thank all applicants for their interest. However, only those invited for an interview will be contacted.

Employment Status: Casual

Hours bi-weekly: As needed

Classification: CB

Pay Grade: 04

Hourly Wage: $

  • Visitor and Facilities Coordinator

    2 days ago

    Calgary, Alberta, Canada Alberta Innovates Full time

    Job Title: Visitor and Facilities Steward (Casual - 12 Months)About the Role:Alberta Innovates is seeking a customer-focused individual to join our team as a Visitor and Facilities Steward on a casual basis. As the primary point of contact for visitors and facilities, you will be responsible for greeting and escorting visitors, handling switchboard duties,...

  • Visitor and Facilities Coordinator

    1 day ago

    Calgary, Alberta, Canada Alberta Innovates Full time

    Job Title: Visitor and Facilities Steward (Casual - 12 Months)About the Role:Alberta Innovates is seeking a customer-focused individual to join our team as a Visitor and Facilities Steward on a casual basis. As the primary point of contact for visitors and facilities, you will be responsible for greeting and escorting visitors, handling switchboard duties,...

  • Facilities and Visitor Services Coordinator

    1 month ago

    Calgary, Alberta, Canada Alberta Innovates Full time

    Facilities and Visitor Services Coordinator Alberta Innovates is on the lookout for a customer-focused individual to serve as a Facilities and Visitor Services Coordinator. This role involves welcoming guests at our facilities and ensuring a seamless experience. The successful candidate will oversee maintenance operations, address inquiries, act as the main...

  • Visitor and Facilities Coordinator

    3 days ago

    Calgary, Alberta, Canada Alberta Innovates Full time

    Job Title: Visitor and Facilities Steward (Casual - 12 Months)About the Role:Alberta Innovates is seeking a customer-focused individual to join our team as a Visitor and Facilities Steward on a casual basis. As the primary point of contact for visitors, you will be responsible for greeting and escorting guests, handling switchboard duties, and maintaining...

  • Visitor and Facilities Coordinator

    3 days ago

    Calgary, Alberta, Canada Alberta Innovates Full time

    Job Title: Visitor and Facilities Steward (Casual - 12 Months)About the Role:Alberta Innovates is seeking a customer-focused individual to join our team as a Visitor and Facilities Steward on a casual basis. As the primary point of contact for visitors, you will be responsible for greeting and escorting guests, handling switchboard duties, and maintaining...

  • Visitor and Facilities Ambassador

    2 weeks ago

    Calgary, Alberta, Canada Alberta Innovates Full time

    About the RoleWe are seeking a highly organized and customer-focused individual to join our team as a Visitor and Facilities Ambassador. As a key member of our front desk team, you will be responsible for providing exceptional service to our visitors, managing building maintenance activities, and coordinating various administrative tasks.Key...

  • Visitor and Facilities Ambassador

    2 weeks ago

    Calgary, Alberta, Canada Alberta Innovates Full time

    About the RoleWe are seeking a highly organized and customer-focused individual to join our team as a Visitor and Facilities Ambassador. As a key member of our front desk team, you will be responsible for providing exceptional service to our visitors, managing building maintenance activities, and coordinating various administrative tasks.Key...

  • Facilities Visitor Coordinator

    1 month ago

    Calgary, Alberta, Canada Alberta Innovates Full time

    Facilities Visitor Coordinator (Casual Position) Alberta Innovates is on the lookout for a customer-focused individual to welcome guests at our facilities. The Facilities Visitor Coordinator will oversee maintenance operations, address inquiries, serve as the main contact for safety protocols, and provide general administrative support. Are you the right fit...

  • Visitor and Facilities Ambassador

    2 weeks ago

    Calgary, Alberta, Canada Alberta Innovates Full time

    About the RoleWe are seeking a highly organized and customer-focused individual to join our team as a Visitor and Facilities Ambassador. As a key member of our front desk team, you will be responsible for providing exceptional service to our visitors, managing building maintenance activities, and coordinating various administrative tasks.Key...

  • Visitor and Facilities Ambassador

    2 weeks ago

    Calgary, Alberta, Canada Alberta Innovates Full time

    About the RoleWe are seeking a highly organized and customer-focused individual to join our team as a Visitor and Facilities Ambassador. As a key member of our front desk team, you will be responsible for providing exceptional service to our visitors, managing building maintenance activities, and coordinating various administrative tasks.Key...

  • Facilities Coordinator

    5 days ago

    Calgary, Alberta, Canada Raytheon Technologies Full time

    Job SummaryWe are seeking a highly skilled Facilities Coordinator to join our team at Raytheon Canada Limited. As a key member of our facilities management team, you will be responsible for ensuring the smooth operation of our physical facilities, including maintenance, repairs, and upgrades.Key ResponsibilitiesAssist in the management of physical...

  • Facilities Coordinator

    5 days ago

    Calgary, Alberta, Canada Raytheon Technologies Full time

    Job SummaryWe are seeking a highly skilled Facilities Coordinator to join our team at Raytheon Canada Limited. As a key member of our facilities management team, you will be responsible for ensuring the smooth operation of our physical facilities, including maintenance, repairs, and upgrades.Key ResponsibilitiesAssist in the management of physical...

  • Facilities Coordinator

    3 weeks ago

    Calgary, Alberta, Canada Raytheon Technologies Full time

    About the RoleWe are seeking a highly skilled and experienced Facilities Coordinator to join our team at Raytheon Canada Limited. As a key member of our facilities management team, you will be responsible for the overall management of our physical facilities, ensuring a safe and efficient work environment for our employees and customers.Key...

  • Facilities Maintenance Coordinator

    2 weeks ago

    Calgary, Alberta, Canada AMARAJ CLEANING Full time

    About the RoleWe are seeking a highly organized and detail-oriented Housekeeping Supervisor to join our team at AMARAJ CLEANING. As a key member of our facilities management team, you will be responsible for overseeing the daily operations of our cleaning services.Key ResponsibilitiesHire and Train Staff: Recruit, train, and supervise a team of cleaning...

  • Visitor Engagement Specialist

    1 month ago

    Calgary, Alberta, Canada Calgary Zoo Full time

    Position Overview Are you passionate about providing exceptional service? The Calgary Zoo is seeking a Guest Relations Customer Service Representative for an exciting seasonal opportunity. In this role, you will be the face of the Zoo, creating memorable experiences for our visitors. Key Responsibilities Welcome and assist guests at various...

  • Facility Maintenance Specialist

    1 month ago

    Calgary, Alberta, Canada CALGARY EXCAVATING AND TRUCKING LTD. Full time

    Position OverviewAs a Cleaning Operations Associate at CALGARY EXCAVATING AND TRUCKING LTD., you will play a vital role in maintaining the cleanliness and hygiene of our facilities. Your attention to detail and commitment to excellence will ensure a welcoming environment for both staff and visitors.Key ResponsibilitiesFloor Care: Sweep, mop, wash, and polish...

  • Facilities Maintenance Coordinator

    8 hours ago

    Calgary, Alberta, Canada FLINT Corp. Full time

    Job Title: Facilities Maintenance CoordinatorAbout the Role:The Facilities Maintenance Coordinator will be responsible for overseeing the maintenance and security of district office locations, ensuring that buildings and surrounding yard areas are safe and well-maintained. This role will also manage the Calgary and Sherwood Park Corporate Facilities,...

  • Facilities Maintenance Coordinator

    10 hours ago

    Calgary, Alberta, Canada FLINT Corp. Full time

    Job Title: Facilities Maintenance CoordinatorAbout the Role:The Facilities Maintenance Coordinator will be responsible for overseeing the maintenance and security of district office locations, ensuring that buildings and surrounding yard areas are safe and well-maintained. This role will also manage the Calgary and Sherwood Park Corporate Facilities,...

  • Facilities Operations Coordinator

    2 weeks ago

    Calgary, Alberta, Canada Raytheon Technologies Full time

    About the RoleWe are seeking a highly skilled Facilities Operations Coordinator to join our team at Raytheon Technologies. As a key member of our facilities management team, you will be responsible for ensuring the smooth operation of our physical facilities, including maintenance, repairs, and asset protection.Key ResponsibilitiesAssist in the management of...

  • Facilities Operations Coordinator

    2 weeks ago

    Calgary, Alberta, Canada Raytheon Technologies Full time

    About the RoleWe are seeking a highly skilled Facilities Operations Coordinator to join our team at Raytheon Technologies. As a key member of our facilities management team, you will be responsible for ensuring the smooth operation of our physical facilities, including maintenance, repairs, and asset protection.Key ResponsibilitiesAssist in the management of...