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Facilities Visitor Coordinator

3 months ago

Calgary, Alberta, Canada Alberta Innovates Full time

Facilities Visitor Coordinator (Casual Position)

Alberta Innovates is on the lookout for a customer-focused individual to welcome guests at our facilities. The Facilities Visitor Coordinator will oversee maintenance operations, address inquiries, serve as the main contact for safety protocols, and provide general administrative support.

Are you the right fit for this role? You might be ideal if you:

  • Take pleasure in meeting new individuals and prioritize customer service in your work
  • Present yourself in a warm and professional manner
  • Appreciate a variety of tasks in your daily responsibilities

About Alberta Innovates

Alberta Innovates is a government-funded organization dedicated to delivering innovative solutions for the pressing challenges faced by Albertans. We leverage our province's strengths in research and technology across key sectors such as health, environment, energy, food, and platforms like artificial intelligence and nanotechnology. Our goal is to diversify Alberta's economy, enhance environmental sustainability, and improve the quality of life for Albertans through research and innovation.

Our subsidiary, InnoTech Alberta, provides a wide array of scientific, engineering, and technological research capabilities, along with facilities that support technology scaling. Our multidisciplinary team is equipped to collaborate across various sectors, including energy, health, and food. InnoTech Alberta offers access to research expertise and unique facilities that can expedite technology development for both private and public sectors.

Position Responsibilities:

The successful candidate will be responsible for, but not limited to:

  • Welcoming visitors and coordinating with the appropriate personnel for their escort
  • Managing a multi-line phone system and maintaining front desk information resources
  • Taking and forwarding messages, as well as assisting with meeting room reservations
  • Monitoring visitor access through an electronic sign-in system and ensuring security protocols are followed
  • Ensuring screening questions and confidentiality agreements are adhered to, and visitor badges are displayed
  • Receiving packages, logging deliveries, and notifying carriers for pickups
  • Acting as the Area Warden and the first point of contact for emergency situations
  • Participating in monthly safety meetings, conducting quarterly site inspections, and managing first aid supplies
  • Addressing requests related to building maintenance, including signage, office relocations, and janitorial needs
  • Overseeing corporate vehicle usage, ensuring accurate sign-out procedures and vehicle readiness
  • Tracking staff parking and managing monthly counts for billing purposes
  • Conducting records management activities, including creation, maintenance, and archiving of documents
  • Performing general administrative duties such as managing correspondence, distributing mail, and maintaining office supplies

Qualifications:

  • Certificate or Diploma in Administration
  • One or more years of relevant experience
  • Strong interpersonal and communication skills
  • Proficiency in Microsoft Office applications
  • Effective collaboration and teamwork abilities
  • Strong organizational and prioritization skills

Why Choose Alberta Innovates?

We provide our employees with opportunities to engage in projects that enhance their skills while witnessing the tangible impacts of their contributions. We prioritize employee development and create avenues for acquiring new skills. Understanding that team wellness is crucial, we offer a comprehensive benefits package and generous vacation policies to promote work-life balance, including flexible work arrangements and wellness initiatives.

At Alberta Innovates, we celebrate diversity and foster an inclusive culture. We value unique perspectives as they contribute significantly to our success. We encourage applications from individuals of all backgrounds based on their qualifications and abilities.

The final candidate will be required to undergo a security clearance. All candidates must meet the requirements specified in the Physical Demand Analysis, which will be provided during the interview process. This position will remain open until a suitable candidate is selected.

Alberta Innovates is committed to equity in employment and encourages applications from all individuals. We appreciate the interest of all applicants; however, only those selected for an interview will be contacted.

Employment Status: Casual

Hours bi-weekly: As needed

Classification: CB

Pay Grade: 04

Hourly Wage: $