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Senior Administrative Support Specialist
3 months ago
The Pedagogical Engineering and Innovation Service at Collège de Rosemont is in search of a Senior Administrative Support Specialist to oversee administrative functions, foster collaborative relationships within the department, and serve as the primary contact for internal operational tools.
Are you a professional who...- Is known for a strong team-oriented approach;
- Demonstrates initiative and independence;
- Possesses exceptional organizational abilities;
- Has a keen analytical and strategic mindset;
Deliver administrative and financial assistance to the service's operations.
- Organize and monitor service activities (including meeting schedules, minutes, departmental meetings, committees, and special initiatives);
- Provide administrative assistance for human resources management within the service;
- Draft and collaborate on the creation of administrative documents (guides, reports, summaries, partnership agreements, etc.);
- Conduct budget oversight and keep management informed;
- Offer administrative support and manage the schedules of service leadership;
- Assist with research on departmental activities and developmental needs;
- Coordinate administrative aspects of new employee onboarding and ensure their smooth integration into the service;
- Propose and help organize events to acknowledge staff contributions;
- Manage departmental correspondence and liaise with the appropriate division;
- Track reported absences and leave of service personnel;
- Order office supplies, reference materials, and other necessary purchases;
- Forward requests related to furniture and necessary work to the Material Resources Department.
Facilitate information flow:
- Propose and develop various communication strategies;
- Compose internal communications, monitor outstanding messages, and disseminate information within the service regarding ongoing projects and initiatives;
- Maintain the internal communications log;
- Collaborate with colleagues to ensure timely distribution of general communications related to service personnel;
- Assist service staff in utilizing internal operational tools and adhering to procedures;
- Advise service personnel on document management practices, including file naming protocols;
- Follow up on IT access requests;
- Manage access permissions and provide technical support to users for document management systems;
- Perform any other related duties as required.
Qualifications:
- Hold a diploma in secretarial studies or equivalent;
- A college diploma in administration or a related field is considered an asset;
- Six (6) years of relevant experience;
- Strong communication skills;
- Proficient writing skills for various types of documents;
- Computer literacy;
- Fluent in French, both spoken and written;
- Proficient in MS Office applications, particularly Teams, SharePoint, Word, Excel, and PowerPoint.
- Competitive salary;
- Comprehensive benefits package;
- Opportunities for professional growth.
- Be part of a vibrant team committed to the success of college students;
- Work in a welcoming and stimulating environment with a diverse community;
- Collaborate with local partners and community members;
If you are seeking a fulfilling and challenging administrative support position in an innovative educational setting, we encourage you to consider this opportunity.
