Program Administration and Reporting Coordinator

3 weeks ago

Cranbrook, Canada Kootenay Employment Services Full time

Why Kootenay Employment Services?

Organizational Culture: At Kootenay Employment Services (KES), we uphold core values that guide our daily operations, including wellness, diversity, equity, and inclusion (DEI), integrity, enjoyment, and the pursuit of personal and professional development, alongside innovation and exceptional service delivery to our communities.

Career Advancement: We pride ourselves on hiring talented individuals and fostering a culture of internal promotion, ensuring our team members have ample opportunities for growth.

Impactful Work: Our mission is rooted in a genuine desire to assist others. We are dedicated to supporting our clients, local businesses, and communities, which is central to our operations.

Role Overview:

The Programming Department at KES operates across various locations, managing multiple employment contracts funded by provincial and federal sources. Our programs aim to help community members secure meaningful and sustainable employment.

Benefits of Working at KES:

  • Comprehensive health, dental, and vision coverage fully paid by the employer
  • Group Registered Retirement Savings Plan
  • Annual birthday leave
  • Designated Walking Wednesday, a paid break for outdoor activity
  • Competitive vacation package
  • Engaging staff events
  • A supportive team environment

Position Summary:

The Administrator and Reporting Specialist is tasked with overseeing administrative functions and reporting within the programming department. This role involves supporting a dedicated team of facilitators in delivering services to clients. Key responsibilities include gathering data and generating detailed reports for stakeholders and the Senior Leadership Team. Additionally, the role encompasses client support, adherence to data quality standards, financial oversight, and reporting obligations. Other responsibilities involve general program administration, serving as a communication liaison, maintaining accurate records, and ensuring compliance with contractual obligations.

Location: Various locations

Work Hours: 37.5 hours per week

Compensation: $25.00 – $28.00 per hour

Qualifications and Skills:

Educational Background:

A degree in a relevant field is preferred.

Professional Experience:

  • Experience in business and technical settings.
  • Proficiency in managing databases and generating reports.
  • Experience working with marginalized groups is advantageous.
  • Familiarity with Learning Management Systems (LMS) is a plus.

Technical Skills:

  • Proficient in MS Office Suite (Word, Excel, online applications, email, and office equipment).
  • Ability to learn and adapt to new technologies and systems.

Communication and Interpersonal Skills:

  • Strong command of the English language with excellent communication abilities.
  • Capacity to build and maintain respectful and productive relationships.
  • Comfortable engaging with businesses and community stakeholders.
  • High attention to detail and exceptional organizational skills.
  • Proactive in managing client files and documentation.
  • Skilled in prioritizing tasks and meeting deadlines.

Initiative and Independence:

  • Proven ability to take initiative and work autonomously.
  • Self-motivated learner, committed to personal and professional growth.

Data Management and Reporting:

  • Accurate data entry and understanding of contract policies.
  • Ability to monitor participant progress and program outcomes using Excel.

Additional Requirements:

  • Clear criminal record check for vulnerable sectors.
  • Minimum typing speed of 40 words per minute.
  • Understanding of privacy and confidentiality regarding sensitive information.

Compensation Structure:

We provide training to new hires to develop essential skills. As you advance in this role, your pay will reflect your skill level, with starting wages typically at $25.00 per hour, and benefits commencing after three months. Vacation entitlements increase after one year. Candidates with relevant experience may be considered for a higher starting wage.

Application Process:

KES is committed to equal opportunity employment and encourages applications from individuals with diverse backgrounds. We welcome applicants from Indigenous communities, racialized minorities, persons with disabilities, and individuals of various sexual orientations and gender identities. Accommodations are available during the application process and for team members as needed.

Interested candidates should submit a resume and cover letter detailing their interest in the position and how they would contribute positively to the team.

We look forward to your application.

Job Type: Full-time

Pay: $25.00-$28.00 per hour

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