Administrator and Reporting Specialist

4 weeks ago

Cranbrook Alberta, CA Kootenay Employment Services Full time

Why would you want to work with Kootenay Employment Services

Culture: Kootenay Employment Services (KES) has strong values that we strive to action in our everyday work including: wellness, DEI, integrity, having fun, personal and professional growth, innovation, and delivering exceptional service to our communities.

Opportunity: We hire the best and brightest individuals, and we are pretty darn proud of the KES team. Opportunity abounds at KES with an internal practice of promoting from within as often as possible.

Meaningful work: We are driven by our desire to help. Supporting our clients, local employers, and communities is at the heart of what we do.

What does Kootenay Employment Services Programming Department do?

With offices in Creston, Cranbrook, Fernie and Invermere, we administer multiple employment contracts, funded by various stakeholders including provincial and federal sources. These programs are designed to assist local community members to find meaningful and sustainable employment.

KES Benefits:

  • Fully employer paid health, dental and vision
  • Group Registered Retirement Savings Plan
  • Your birthday off every year
  • Walking Wednesday a paid break to get out into the sunshine (or rain at times)
  • Competitive Vacation package
  • Staff events
  • An amazing staff engagement crew keeping the fun and food in our offices
  • The most incredibly supportive team you can imagine

Administrator and Reporting Specialist

This position is responsible for administration and reporting within the programming department. You will support a team of exceptional and dedicated facilitators in serving our clients. Your primary responsibilities include collating information and producing comprehensive reports for our funders and the Senior Leadership Team. Additionally, you will support clients, the leadership team, and the broader organization by adhering to data quality processes, financial management, and reporting tasks. Other duties include general program administration, acting as a point of contact for internal communications, maintaining records, and ensuring contract compliance.

Location: Creston/Cranbrook/Fernie/Invermere

Hours: 37.5 hrs./week

Pay scale: $25.00 – 28.00

Qualifications and Skills

Education:

A university degree in a related field is preferred.

Experience:

  • Previous experience in business and technical environments.
  • Experience with managing multiple databases and developing reports.
  • Experience working with marginalized populations is an asset.
  • LMS (Learning Management System) experience is an asset.

Technical Proficiency:

  • Proficient with MS Office (Word, Excel, online applications, web based research tools, email, and office equipment such as fax, photocopier, scanner, and printer).
  • Ability to learn and adapt to new technology, tools, and systems.

Communication and Interpersonal Skills:

  • Strong command of the English language with excellent communication skills.
  • Ability to develop and maintain respectful, collaborative, and productive relationships with individuals and teams.
  • Comfortable contacting and interacting with businesses and community stakeholders.
  • High attention to detail with exceptional organizational skills.
  • Reliable and proactive in maintaining up to date client files with time-sensitive paperwork.
  • Skilled at prioritizing tasks and meeting deadlines.

Initiative and Independence:

  • Demonstrated ability to take initiative and work independently.
  • Self-directed learner, taking responsibility for personal learning and improvement.

Data Management and Reporting:

  • Precise data input and ability to understand and implement contract policy.
  • Ability to track participant progress and program outcomes using Excel spreadsheets.

Additional Requirements:

  • A clean criminal record check for the vulnerable sector.
  • Typing speed of 40 words per minute minimum.
  • Understanding of privacy and confidentiality regarding sensitive information.

How is remuneration decided?

We provide training to new hires with core skills to ensure they can develop the necessary competencies. As you progress in this role, you will clearly see your level of pay within our model, and as your required skills increase, so too can your wage. Most staff start at $25.00 per hour, with benefits beginning after 3 months. After 1 year, vacation entitlement starts to increase. If you have experience in business administration and working with diverse and highly barriered client groups, we may consider starting you at a higher wage. The pay range for this position starts at $25.00 per hour, with a maximum of $28.00 per hour.

How do I apply?

KES is an equal opportunity employer looking for people with the skills and knowledge to productively engage with diverse communities and contribute to our ongoing excellence. We especially encourage applications from members of the Indigenous community, racialized minorities, persons with disabilities or mental health diversity, and persons of various sexual orientations and gender identities. We provide accommodations where necessary, both during the application process and for our team members. Please advise us of any accommodation(s) that you may require; information will be addressed confidentially.

Applicants are asked to supply a resume and cover letter outlining why you are interested in this position, why you would like to work for KES and how you would make a positive addition to the team. If you are looking to relocate, please provide details on the reason for this relocation.

We look forward to your application

Job Type: Full-time

Pay: $25.00-$28.00 per hour

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