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Office Administration Specialist

3 months ago

Cranbrook, Canada 0736458 BC LTD Full time
Position Overview

The Office Administration Specialist at 0736458 BC LTD plays a crucial role in ensuring the smooth operation of our business functions. This position requires a dedicated individual with a strong educational background and relevant experience.

Qualifications
  • Education: Completion of a college or CEGEP program, or a non-university certificate or diploma lasting 1 to 2 years.
  • Experience: A minimum of 1 year and up to 2 years of relevant experience, or an equivalent combination of education and experience.
Key Responsibilities
  • Organize and coordinate seminars, conferences, and other events.
  • Manage and oversee budget planning and expenditures.
  • Supervise and train junior staff members.
  • Establish and implement office procedures and routines.
  • Oversee the classification and evaluation of job roles.
  • Develop and execute recruitment strategies.
  • Schedule and confirm appointments efficiently.
  • Handle contract management and negotiations.
  • Implement training and development programs.
  • Respond to telephone inquiries and relay messages appropriately.
  • Address electronic inquiries in a timely manner.
  • Develop and oversee communication strategies.
  • Compile and analyze data, statistics, and other relevant information.
  • Prepare comprehensive reports for management review.
  • Provide guidance and advice to senior management.
  • Address employee inquiries and resolve complaints.
  • Order and manage office supplies and inventory.
  • Negotiate collective agreements on behalf of the organization.
  • Facilitate staff consultations and grievance procedures.
  • Oversee payroll administration processes.
  • Coordinate travel arrangements and itineraries.
  • Type and proofread various documents and correspondence.
  • Conduct research as needed.
  • Perform data entry tasks accurately.
  • Deliver exceptional customer service.
  • Collaborate with the marketing department to effectively communicate marketing strategies.
  • Maintain and manage the digital database.
  • Conduct performance evaluations for staff.
  • Assess work environments and procedures to enhance safety and efficiency.
  • Assign, coordinate, and review various projects and programs.
Supervisory Responsibilities
  • Supervise a team of 3-4 individuals.
Job Details
  • Employment Type: Permanent
  • Work Language: English
  • Hours: 40 hours per week