Office Coordinator

3 weeks ago

Brampton, Ontario, Canada 2236336 Ontario Inc. Full time
Job Overview

We are seeking a dedicated Administrative Assistant to support our operations at 2236336 Ontario Inc.. This is a permanent position that offers a dynamic work environment.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English
  • Work Hours: 32 to 44 hours per week
Educational Requirements
  • Post-secondary education (College/CEGEP)
Key Responsibilities
  • Organize and coordinate seminars, conferences, and other events.
  • Manage and oversee daily operations.
  • Handle incoming mail and distribute materials accordingly.
  • Plan and monitor budget and expenditures.
  • Schedule and confirm appointments efficiently.
  • Administer contracts and agreements.
  • Answer phone calls and relay messages.
  • Analyze employee data and information.
  • Respond to electronic inquiries promptly.
  • Order and maintain office supplies inventory.
  • Oversee payroll processes.
  • Establish and maintain filing systems, both manual and computerized.
  • Type and proofread various documents and correspondence.
  • Perform data entry tasks accurately.
  • Provide excellent customer service.
  • Maintain and manage digital databases.
  • Conduct basic bookkeeping tasks.
  • Consult with clients post-sale for ongoing support.
  • Assign, coordinate, and review projects and programs.
  • Evaluate and enhance daily operations.
Technical Skills
  • Proficient in Automatic Data Processing (ADP)
  • Experienced with Google Docs and Google Drive
  • Familiar with Sage Accounting Software
  • Skilled in MS Excel, MS Outlook, MS PowerPoint, MS Word, and MS Access
  • Knowledgeable in project management and accounting software
  • Proficient in human resources software
  • Experienced with Adobe Acrobat Reader
  • Capable of using electronic mail systems
Specialization Areas
  • Correspondence management
  • Report and record keeping
  • Contract administration
  • Statistical analysis
  • Financial statement preparation
  • Invoice processing
  • Business process management
Safety and Security
  • Criminal record check required
Transportation and Travel
  • Must have own transportation
Work Environment
  • Fast-paced and dynamic
  • Ability to work under pressure
  • Attention to detail is crucial
  • Manage a large workload effectively
Personal Attributes
  • Ability to multitask efficiently
  • Excellent verbal and written communication skills
  • Highly organized and detail-oriented
  • Team player with reliability
  • Accurate in task execution
Experience Requirements
  • 1 to 2 years of relevant experience

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