Office Coordinator

3 weeks ago

Markham, Ontario, Canada VIP Management Services Inc. Full time
Job Overview

We are seeking a dedicated Administrative Assistant to join our team at VIP Management Services Inc.. This is a permanent position that offers a dynamic work environment.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English
  • Work Hours: 40 hours per week
Qualifications

Education: A college, CEGEP, or other non-university certificate or diploma from a program lasting 3 months to less than 1 year.

Work Environment

The role is situated within a business services setting, where collaboration and efficiency are key.

Key Responsibilities
  • Organize and coordinate seminars, conferences, and other events.
  • Assist in staff consultations and grievance procedures.
  • Oversee the HR department's activities to align with organizational objectives.
  • Facilitate information flow within the team.
  • Manage daily operations and staff direction.
  • Evaluate operational performance regularly.
  • Motivate and support team members.
  • Handle incoming mail and materials.
  • Plan and monitor budgets and expenditures.
  • Organize daily operational tasks efficiently.
  • Review HR projects for compliance with relevant laws and regulations.
  • Supervise and train other staff members.
  • Establish and implement effective policies and procedures.
  • Record and prepare minutes for meetings and conferences.
  • Develop and implement recruitment strategies.
  • Schedule and confirm appointments.
  • Manage contracts and training initiatives.
  • Provide customer service and support.
  • Conduct research and perform data entry tasks.
  • Compile and analyze data and statistics.
  • Prepare reports and advise senior management.
  • Maintain both manual and computerized filing systems.
  • Type and proofread various documents.
Technical Skills

Proficiency in the following software is required:

  • MS Outlook
  • MS Word
  • MS Office Suite
  • Adobe Acrobat Reader
Security Requirements

A criminal record check is mandatory for this position.

Transportation Information
  • Travel expenses will be covered by the employer.
  • Public transportation options are available.
Personal Attributes

The ideal candidate will possess:

  • Strong multitasking abilities
  • Excellent oral and written communication skills
  • Flexibility and sound judgment
  • Organizational skills and teamwork orientation
  • Reliability and time management capabilities
  • Adaptability and accountability
  • Attention to detail and a client-focused approach
  • Dependability and a commitment to due diligence
  • A quick learning ability
Experience

Prior experience in a similar role is considered an asset.

Additional Benefits

Transportation will be provided by the employer.

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