Office Coordinator

3 weeks ago

Brampton, Ontario, Canada 2236336 Ontario Inc. Full time
Position Overview

We are seeking a dedicated Administrative Assistant to support our operations at 2236336 Ontario Inc.. This role is essential in ensuring smooth daily activities and effective communication within the organization.

Employment Details
  • Job Type: Permanent
  • Working Language: English
  • Work Hours: 32 to 44 hours per week
Educational Requirements
  • Completion of College/CEGEP
Key Responsibilities
  • Organize and coordinate events such as seminars and conferences.
  • Manage and oversee daily operations efficiently.
  • Handle incoming mail and other correspondence.
  • Plan and monitor budget and financial expenditures.
  • Schedule and confirm appointments for team members.
  • Administer contracts and agreements.
  • Answer and direct phone calls and messages appropriately.
  • Supervise the analysis of employee-related data.
  • Respond to electronic inquiries in a timely manner.
  • Order and manage office supplies and inventory.
  • Oversee payroll processes and administration.
  • Establish and maintain both manual and computerized filing systems.
  • Type and proofread various documents and correspondence.
  • Conduct data entry tasks accurately.
  • Provide exceptional customer service to clients.
  • Maintain and manage a digital database effectively.
  • Perform basic bookkeeping duties as required.
  • Consult with clients post-sale to ensure ongoing support.
  • Assign, coordinate, and review various projects and programs.
  • Plan, organize, direct, control, and evaluate daily operations.
Technical Skills
  • Proficient in Automatic Data Processing (ADP)
  • Experienced with Google Docs and Google Drive
  • Familiar with Sage Accounting Software
  • Skilled in MS Excel, MS Outlook, MS PowerPoint, MS Word, and MS Access
  • Knowledgeable in project management and accounting software
  • Proficient in human resources software
  • Familiar with QuickBooks and Simply Accounting
  • Proficient in Adobe Acrobat Reader
  • Experienced with electronic mail systems
Specialization Areas
  • Correspondence Management
  • Report and Record Keeping
  • Contract Management
  • Statistical Analysis
  • Financial Reporting
  • Invoice Processing
  • Business Process Management
Security and Safety
  • Criminal record check required
Transportation/Travel Information
  • Own transportation is necessary
Work Environment
  • Fast-paced and dynamic work setting
  • Ability to work under pressure
  • Attention to detail is crucial
  • Capable of managing a large workload
Personal Attributes
  • Strong multitasking abilities
  • Excellent verbal and written communication skills
  • Highly organized and detail-oriented
  • Team-oriented with a collaborative spirit
  • Dependable and reliable
Experience Requirements
  • 1 to 2 years of relevant experience preferred

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