Current jobs related to Administrative Coordinator, Corporate Training Services - Oshawa, Ontario - Durham College
-
Administrative Assistant
4 weeks ago
Oshawa, Ontario, Canada Durham College Full timeJob Title: Administrative Assistant - Corporate Training ServicesAre you a highly organized and detail-oriented individual with excellent communication skills? Do you have experience in administrative support and a passion for working in a fast-paced environment? We are seeking an Administrative Assistant to join our Corporate Training Services team at...
-
Administrative Assistant
4 weeks ago
Oshawa, Ontario, Canada Durham College Full timeJob Title: Administrative Assistant - Corporate Training ServicesAre you a highly organized and detail-oriented individual with excellent communication skills? Do you have experience in administrative support and a passion for working in a fast-paced environment? We are seeking an Administrative Assistant to join our Corporate Training Services team at...
-
Oshawa, Ontario, Canada Durham College Full timeAbout Durham College:Durham College is a leading post-secondary institution that supports students to develop career-ready skills for the ever-changing job market. With a focus on experiential learning, led by expert faculty, through field placements, applied research, co-ops and other hands-on opportunities, DC grads are known for having the skills and...
-
Oshawa, Ontario, Canada Durham College Full timeAbout Durham College:Durham College is a leading post-secondary institution that supports students to develop career-ready skills for the ever-changing job market. With a focus on experiential learning, led by expert faculty, through field placements, applied research, co-ops and other hands-on opportunities, DC grads are known for having the skills and...
-
Oshawa, Ontario, Canada Durham College Full timeSupport the Corporate Training Services department with administrative tasks, ensuring the smooth operation of the team.About Durham College:Durham College is a leading post-secondary institution that supports students to develop career-ready skills for the ever-changing job market. With a focus on experiential learning, led by expert faculty, through field...
-
Administrative Coordinator
2 weeks ago
Oshawa, Ontario, Canada Third Power Training Inc. Full timeAt Third Power Training Inc., we are seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for coordinating the activities of the HR department to ensure they meet the organization's goals. This includes arranging and coordinating seminars, conferences, and other events, as well as...
-
Administrative Coordinator
2 weeks ago
Oshawa, Ontario, Canada Third Power Training Inc. Full timeJob SummaryWe are seeking an experienced Administrative Support Professional to join our team at Third Power Training Inc. As an Administrative Coordinator, you will be responsible for providing administrative support to our HR department, ensuring that all activities meet the organization's goals.Key ResponsibilitiesArrange and coordinate seminars,...
-
Senior Administrative Coordinator
6 days ago
Oshawa, Ontario, Canada Third Power Training Full timeThe ideal candidate will have a strong background in administrative support, with a focus on providing exceptional coordination and organizational skills to our team at Third Power Training. Key responsibilities will include arranging seminars and conferences, coordinating HR activities, and directing staff to ensure alignment with our organization's...
-
Administrative Coordinator
3 weeks ago
Oshawa, Ontario, Canada Third Power Training Inc. Full timeJob Title: Administrative AssistantWe are seeking an experienced Administrative Assistant to join our team at Third Power Training Inc. as a key member of our support services team.Job Summary:The successful candidate will provide administrative support to our team, ensuring the smooth operation of our daily activities. This includes coordinating seminars,...
-
Administrative Coordinator
2 weeks ago
Oshawa, Ontario, Canada Third Power Training Full timeJob SummaryWe are seeking an experienced Administrative Support Professional to join our team at Third Power Training. The successful candidate will be responsible for providing administrative support to our HR department, ensuring that all tasks are completed efficiently and effectively.Key ResponsibilitiesAdministrative Support: Provide administrative...
-
Administrative Coordinator
2 weeks ago
Oshawa, Ontario, Canada Third Power Training Inc. Full timeJob SummaryWe are seeking an experienced Administrative Support Professional to join our team at Third Power Training Inc. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our staff,...
-
Administrative Coordinator
3 weeks ago
Oshawa, Ontario, Canada Third Power Training Inc. Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Third Power Training Inc.Job Summary:The Administrative Assistant will provide administrative support to our team, ensuring the smooth operation of our daily activities. This role will involve coordinating seminars,...
-
Administrative Coordinator
3 weeks ago
Oshawa, Ontario, Canada Third Power Training Inc. Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Third Power Training Inc.Job Summary:The Administrative Assistant will provide administrative support to our team, ensuring the smooth operation of our daily activities. This role will involve coordinating seminars,...
-
Administrative Coordinator
4 weeks ago
Oshawa, Ontario, Canada Third Power Training Inc. Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Third Power Training Inc.Job Summary:The Administrative Assistant will provide administrative support to our team, ensuring the smooth operation of our daily activities. This role will involve coordinating seminars,...
-
Administrative Coordinator
4 weeks ago
Oshawa, Ontario, Canada Third Power Training Inc. Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Third Power Training Inc.Job Summary:The Administrative Assistant will provide administrative support to our team, ensuring the smooth operation of our daily activities. This role will involve coordinating seminars,...
-
Administrative Coordinator
4 weeks ago
Oshawa, Ontario, Canada Third Power Training Inc. Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Third Power Training Inc.Job Summary:The Administrative Assistant will provide administrative support to our team, ensuring the smooth operation of our daily activities. This role will involve coordinating seminars,...
-
Administrative Coordinator
4 weeks ago
Oshawa, Ontario, Canada Third Power Training Inc. Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Third Power Training Inc.Job Summary:The Administrative Assistant will provide administrative support to our team, ensuring the smooth operation of our daily activities. This role will involve coordinating seminars,...
-
Administrative Coordinator
1 month ago
Oshawa, Ontario, Canada Third Power Training Inc. Full time{"h2": "Job Title: Administrative Assistant", "p": "We are seeking an experienced Administrative Assistant to join our team at Third Power Training Inc.", "ul": [{"li": "Work Term: Permanent"}, {"li": "Work Language: English"}, {"li": "Hours: 37.5 hours per week"}, {"li": "Education: Secondary (high) school graduation certificate"}, {"li": "Experience: 3...
-
Administrative Coordinator
1 month ago
Oshawa, Ontario, Canada Third Power Training Inc. Full time{"h2": "Job Title: Administrative Assistant", "p": "We are seeking an experienced Administrative Assistant to join our team at Third Power Training Inc.", "ul": [{"li": "Work Term: Permanent"}, {"li": "Work Language: English"}, {"li": "Hours: 37.5 hours per week"}, {"li": "Education: Secondary (high) school graduation certificate"}, {"li": "Experience: 3...
-
Oshawa, Ontario, Canada Durham College Full timeAbout the Role:Durham College is seeking an experienced Administrative Assistant to join its Corporate Training Services department. The successful candidate will provide administrative support to the team, ensuring the smooth operation of departmental functions.Key Responsibilities:Prepare invoices for select CTS clientele, liaising with accounting for...
Administrative Coordinator, Corporate Training Services
2 months ago
About Durham College:
Durham College is a leading post-secondary institution that supports students to develop career-ready skills for the ever-changing job market. With a focus on experiential learning, led by expert faculty, through field placements, applied research, co-ops and other hands-on opportunities, DC grads are known for having the skills and knowledge they need to adapt to the ever-changing workforce.
A leader in innovative teaching and learning, Durham College offers a wide range of market-driven programs across multiple disciplines, including business, IT, construction and trades, science and technology, health care, engineering, social and community services, media, art and design. Our modern campuses in Oshawa and Whitby offer 145 programs – including six honours bachelor's degrees and 11 apprenticeship programs – to more than 13,700 full-time post-secondary and 2,300 apprenticeship students. In addition, more than 14,600 students participate in professional and part-time learning. More than 110,500 alumni represent the college, both locally and around the world.
A forward-looking organization committed to collaboration, innovation and sustainability, Durham College is ranked annually as one of the GTA's Top 100 employers and one of Canada's Greenest Employers and has been recognized as a Top 50 Research College in Canada, 10 times. DC has an estimated annual economic impact of more than $913 million on Durham Region and is proud to be an active and engaged member of the communities we serve by contributing resources and expertise to enhance social and economic well-being through partnerships, investments and collaboration.
Position Information:
Full-time Support Staff Position Opportunity (Temporary Employee Replacement - Appendix D, see page 109 of collective agreement) – July 2024 to August 2024
Key Responsibilities:
- Prepare invoices for select CTS clientele (liaise with accounting for electronic invoicing)
- Ensure accurate account coding of select invoices for approval by project owners
- Assist with preparation of capital and operating budget
- Track all invoices submitted for payment and liaise with DC accounting to verify correct account entry
- Prepare reports from the DC fast system to aid in financial projections and account audits
- Reconcile select department mastercard payments and submit report to accounting
- Process select expense reports for full and part-time staff ensuring compliance with college policies
- Initiate select purchase requisitions and follow-up on approvals
- Input and obtain various reports and purchase requisitions using the Banner System
Contract Administration:
- Generate select department contracts in partnership with the business lead
- Collect select signatures on contracts (client and internal DC)
- Initiate the contract administration process and liaise with Insurance and Risk on all requirements (CARAF)
Department Human Resources:
- Maintain CTS employee contact lists
- Record and communicate vacation allotments and status
- Supply new CTS staff with new hire training package (i.e. health and safety, orientation information, banner ID, passwords etc.)
- Order IT equipment for new hires
- Liaise with HR on select job postings and department recruitment, development of part-time contracts, and on employee files regarding vacation entitlement, tracking adjustments, amendments to employee file in Banner
Executive Assistance:
- Execute requests such as arranging meetings; following up on action items; gathering information and data analytics for reports; proofreading documents; preparing miscellaneous correspondence; responding to emails; anticipating and preparing for cyclical activities; assisting with projects and other miscellaneous requests
- Schedule and calendar management for leadership
- Provide confidential administrative support related to sensitive issues; such as challenges related to processes/procedures, wage analysis, program performance, and budget analysis
- Investigate discrepancies which may impact the business in consultation with leadership and implement improvements or operational changes as they relate to departmental or organizational issues
- Prepare agendas and record meeting notes for various departmental meetings
- Provide support for cross-institutional councils, committees and task forces including scheduling, meeting logistics, and minute taking
Special Project Administration:
- Assist in the coordination of special projects, while providing guidance and support
- Set up tracking and monitoring systems for various projects
- Maintain financial data to support financial compliance for special projects
- Prepare and track invoices throughout project duration and upon project completion
Communications and Social Media:
- Support management team in the writing, scheduling, and delivery of social media messages via LinkedIn, Facebook, and Twitter
- Participate in meetings to plan CTS content updates for CTS website
- Support content update requirements and website changes and attend product meetings while acting as CTS lead for product updates
- Participate in information and planning sessions regarding training programs
- Participate in student registration, applications, delivery, scheduling and record management processes associated with CTS programs
- Recommend areas for improvement and adjustments where applicable regarding training programs
- Liaise with program delivery team members providing consultation on best practices in customer service, policy and procedures, adjustments to current processes, new methods for program registration/delivery, etc.
- Develop student/client communication templates and investigate new approaches to standardize workflow processes
Qualifications:
- A minimum of a 2-year diploma in Office Administration, Accounting, or Human Resources
- A minimum of 3 years of work experience in administrative support with specific focus on HR and/or finance administration
- Proficiency in Microsoft Office suite is required
- Must have the ability to multi-task and be circumspect with confidential information
- Background in the use of Banner and/or FAST would be an asset
- Accounting and bookkeeping experience are an asset
- Project Management training or experience is an asset
- Knowledge of post-secondary programs and policies is an asset
- Marketing and knowledge of social media platform is an asset
