Administrative Assistant, Corporate Training Services Specialist
3 weeks ago
About the Role:
Durham College is seeking an experienced Administrative Assistant to join its Corporate Training Services department. The successful candidate will provide administrative support to the team, ensuring the smooth operation of departmental functions.
Key Responsibilities:
- Prepare invoices for select CTS clientele, liaising with accounting for electronic invoicing
- Ensure accurate account coding of select invoices for approval by project owners
- Assist with the preparation of capital and operating budgets
- Track all invoices submitted for payment and liaise with DC accounting to verify correct account entry
- Prepare reports from the DC fast system to aid in financial projections and account audits
- Reconcile select department mastercard payments and submit report to accounting
- Process select expense reports for full and part-time staff, ensuring compliance with college policies
- Initiate select purchase requisitions and follow-up on approvals
- Input and obtain various reports and purchase requisitions using the Banner System
Requirements:
- A minimum of a 2-year diploma in Office Administration, Accounting, or Human Resources
- A minimum of 3 years of work experience in administrative support with specific focus on HR and/or finance administration
- Proficiency in Microsoft Office suite is required
- Must have the ability to multi-task and be circumspect with confidential information
- Background in the use of Banner and/or FAST would be an asset
- Accounting and bookkeeping experience are an asset
- Project Management training or experience is an asset
- Knowledge of post-secondary programs and policies is an asset
- Marketing and knowledge of social media platforms is an asset
Working at Durham College:
Durham College is a leading post-secondary institution that supports students to develop career-ready skills for the ever-changing job market. With a focus on experiential learning, led by expert faculty, through field placements, applied research, co-ops and other hands-on opportunities, DC grads are known for having the skills and knowledge they need to adapt to the ever-changing workforce.
A leader in innovative teaching and learning, Durham College offers a wide range of market-driven programs across multiple disciplines, including culinary management, farming and horticulture, business, IT, construction and trades, science and technology, health care, engineering, social and community services, media, art and design. Our modern campuses in Oshawa and Whitby offer 145 programs – including six honours bachelor's degrees and 11 apprenticeship programs – to more than 13,700 full-time post-secondary and 2,300 apprenticeship students. In addition, more than 14,600 students participate in professional and part-time learning. More than 110,500 alumni represent the college, both locally and around the world.
A forward-looking organization committed to collaboration, innovation and sustainability, Durham College is ranked annually as one of the GTA's Top 100 employers and one of Canada's Greenest Employers and has been recognized as a Top 50 Research College in Canada, 10 times. DC has an estimated annual economic impact of more than $913 million on Durham Region and is proud to be an active and engaged member of the communities we serve by contributing resources and expertise to enhance social and economic well-being through partnerships, investments and collaboration.
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Oshawa, Ontario, Canada Durham College Full timeSupport the Corporate Training Services department with administrative tasks, ensuring the smooth operation of the team.About Durham College:Durham College is a leading post-secondary institution that supports students to develop career-ready skills for the ever-changing job market. With a focus on experiential learning, led by expert faculty, through field...
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Oshawa, Ontario, Canada Durham College Full timeAbout Durham College:Durham College is a leading post-secondary institution that supports students to develop career-ready skills for the ever-changing job market. With a focus on experiential learning, led by expert faculty, through field placements, applied research, co-ops and other hands-on opportunities, DC grads are known for having the skills and...
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Oshawa, Ontario, Canada Durham College Full timeAbout Durham College:Durham College is a leading post-secondary institution that supports students to develop career-ready skills for the ever-changing job market. With a focus on experiential learning, led by expert faculty, through field placements, applied research, co-ops and other hands-on opportunities, DC grads are known for having the skills and...
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Oshawa, Ontario, Canada Durham College Full timeJob Summary:Support the Corporate Training Services department with a variety of administrative tasks, ensuring seamless execution and high-quality outcomes. This role is critical to the success of our business units, requiring strong organizational skills, attention to detail, and effective communication.Salary: $27.81 - $32.24 per hourAbout Durham...
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