Office Coordinator

4 weeks ago

Mississauga, Ontario, Canada MBMR AUTO SERVICE INC. Full time
Position Overview

We are seeking a dedicated and organized Administrative Assistant to support our operations at MBMR AUTO SERVICE INC.. This role is essential in ensuring smooth office functionality and providing excellent service to our clients.

Educational Requirements
  • Completion of secondary (high) school graduation certificate is required.
Key Responsibilities
  • Train and mentor new staff members.
  • Establish and maintain office procedures and routines.
  • Schedule and confirm appointments efficiently.
  • Manage incoming calls and relay messages appropriately.
  • Respond to electronic inquiries in a timely manner.
  • Compile and analyze data, statistics, and other relevant information.
  • Order and manage office supplies while maintaining inventory levels.
  • Welcome visitors and direct them to the appropriate contacts or service areas.
  • Set up and maintain both manual and computerized filing systems.
  • Type and proofread various documents, including correspondence and forms.
Technical Skills
  • Proficient in MS Excel, MS Word, MS Access, and MS Office.
Specialization Areas
  • Correspondence management.
  • Report and record keeping.
  • Contract administration.
  • Statistical analysis.
  • Financial statement preparation.
  • Invoice processing.
Work Environment
  • Fast-paced and dynamic work setting.
  • Ability to work under pressure and meet tight deadlines.
  • Attention to detail is crucial.
  • Repetitive tasks may be required.
Personal Attributes
  • Strong multitasking abilities.
  • Excellent verbal and written communication skills.
  • Flexibility and adaptability to changing priorities.
  • Highly organized and reliable.
  • Team-oriented with a client-focused approach.
  • Accurate and detail-oriented.
Experience
  • 1 to 2 years of relevant experience is preferred.
  • This is a permanent position.
  • Working language is English.
  • Standard working hours are 35 hours per week.

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