Office Coordinator
4 weeks ago
The Administrative Support Specialist plays a crucial role in ensuring the smooth operation of our office at Automotive Sales Depot Ltd. This position requires a proactive individual who can manage various administrative tasks efficiently.
Key Responsibilities- Event Coordination: Organize and manage seminars, conferences, and other events.
- Team Supervision: Oversee and guide a team of 5-10 staff members.
- Training: Provide training and support to new employees.
- Meeting Documentation: Record and prepare minutes for meetings and events.
- Office Management: Establish and maintain office procedures and routines.
- Recruitment: Develop and implement effective recruitment strategies.
- Appointment Scheduling: Manage and confirm appointments efficiently.
- Communication: Handle telephone inquiries and relay messages promptly.
- Data Management: Compile and analyze data and statistics.
- Inventory Control: Order and maintain office supplies.
- Reception Duties: Greet visitors and direct them appropriately.
- Filing Systems: Set up and maintain both manual and electronic filing systems.
- Document Preparation: Type and proofread various documents.
- Operational Oversight: Plan and evaluate daily operations.
- Education: Secondary (high) school graduation certificate.
- Experience: 1 to less than 7 months in a similar role.
- Technical Skills: Proficient in MS Office applications.
- Security Clearance: Must be bondable and pass a criminal record check.
This position operates in a fast-paced environment, requiring the ability to work under pressure and meet tight deadlines. Attention to detail is essential.
Personal Attributes- Ability to multitask effectively.
- Strong written communication skills.
- Client-focused approach.
- Job Type: Permanent
- Working Hours: 35 hours per week
- Language of Work: English
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