Office Administration Specialist
4 weeks ago
We are seeking a dedicated Administrative Assistant to support our operations at SEHLIGLOBAL VISA CONSULTANT. This role is essential in ensuring smooth office functions and providing exceptional service to our clients.
Employment Details- Employment Duration: Permanent
- Working Language: English
- Working Hours: 30 to 35 hours per week
- Completion of Secondary (high) school graduation certificate
- Establish and implement office procedures and routines
- Manage scheduling and confirmation of appointments
- Handle telephone communications and relay messages
- Respond to electronic inquiries
- Gather and compile data, statistics, and relevant information
- Order and maintain office supplies and inventory
- Coordinate travel arrangements and reservations
- Welcome visitors and direct them to appropriate contacts or service areas
- Set up and maintain both manual and computerized filing systems
- Type and proofread various documents and correspondence
- Conduct data entry tasks
- Provide excellent customer service
- Maintain and manage a digital database
- Consult with clients post-sale to ensure ongoing support
- Access to public transportation is available
- Ability to work independently
- Capable of working under pressure and meeting tight deadlines
- Strong attention to detail
- Comfortable with repetitive tasks
- Strong multitasking abilities
- Highly organized
- Client-focused mindset
- Effective time management skills
- Demonstrates due diligence
- Quick learner
- 7 months to less than 1 year of relevant experience
- Free parking available
- Paid time off for volunteering or personal days
- Physical accessibility accommodations provided
- Recruits newcomers and refugees affected by conflict or natural disasters
- Offers on-the-job training tailored for youth
- Targets hiring initiatives for Veterans and candidates with military experience
- Provides mentorship and networking opportunities for Indigenous workers
- Applies hiring policies that discourage age discrimination
- Ensures fair hiring practices for visible minorities
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