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Office Administration Specialist

2 months ago

Brampton, Ontario, Canada BIG BLUE GRAPHICS CENTER INC. Full time
Position Overview

The Office Administration Specialist plays a crucial role in ensuring the smooth operation of our office at BIG BLUE GRAPHICS CENTER INC. This position involves a variety of administrative tasks that support the overall efficiency of the organization.

Educational Requirements
  • Completion of secondary (high) school graduation certificate is required.
Key Responsibilities
  • Manage incoming telephone calls and relay messages effectively.
  • Respond to electronic inquiries in a timely manner.
  • Maintain office supply inventory and place orders as necessary.
  • Coordinate travel arrangements, including itineraries and reservations.
  • Welcome visitors and direct them to the appropriate contacts or service areas.
  • Establish and maintain both manual and computerized filing systems.
  • Execute various administrative functions to support the establishment.
  • Oversee and streamline office administrative processes.
  • Assess and refine new administrative procedures.
  • Set priorities for work tasks and ensure adherence to established procedures and deadlines.
Technical Proficiency
  • Proficient in MS PowerPoint, MS Word, and MS Office applications.
Work Environment
  • Ability to work under tight deadlines.
Personal Attributes
  • Strong oral and written communication skills.
  • Highly organized and detail-oriented.
  • Team-oriented with a reliable work ethic.
Experience Requirements
  • Previous experience ranging from 1 to less than 7 months is preferred.
  • Employment type: Permanent.
  • Language of work: English.
  • Work hours: 40 to 44 hours per week.