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Office Administration Specialist

2 months ago

Brampton, Ontario, Canada ELI ALUMINIUM INTERIORS & FURNITURE INC Full time
Position Overview

We are seeking a dedicated Office Administration Specialist to join our team at ELI ALUMINIUM INTERIORS & FURNITURE INC. This role is essential in ensuring the smooth operation of our administrative functions.

Qualifications
  • Education: Completion of a college, CEGEP, or other non-university certificate or diploma program lasting 1 to 2 years.
  • Experience: A minimum of 7 months to less than 1 year in a similar role.
Key Responsibilities
  • Organize and coordinate seminars, conferences, and other events.
  • Plan and manage budgets and expenditures effectively.
  • Supervise and mentor junior staff members.
  • Establish and enforce office policies and procedures.
  • Conduct training sessions for new employees.
  • Document and prepare minutes for meetings and conferences.
  • Develop and implement office procedures and routines.
  • Oversee job classification and evaluation processes.
  • Design and execute recruitment strategies.
  • Schedule and confirm appointments efficiently.
  • Manage contracts and agreements.
  • Oversee training and development initiatives.
  • Handle incoming calls and relay messages appropriately.
  • Analyze employee data and information for reporting.
  • Respond to electronic inquiries in a timely manner.
  • Develop communication strategies for internal and external stakeholders.
  • Compile and analyze data, statistics, and other relevant information.
  • Prepare comprehensive reports for management review.
  • Provide advice and support to senior management.
  • Address employee questions and concerns effectively.
  • Order and maintain office supplies and inventory.
  • Collaborate with management, union representatives, and HR consultants.
  • Negotiate collective agreements on behalf of the organization.
  • Facilitate staff consultations and grievance procedures.
  • Oversee payroll administration processes.
  • Arrange travel itineraries and make necessary reservations.
  • Welcome visitors and direct them to appropriate contacts.
  • Establish and maintain both manual and computerized filing systems.
  • Type and proofread various documents and correspondence.
  • Coordinate and review projects and programs.
  • Plan, organize, direct, control, and evaluate daily operations.
Work Environment

This is a permanent position requiring 35 hours per week of commitment. The primary language of work is English.