Office Administration Specialist

3 weeks ago

Brampton, Ontario, Canada EXSERSOL INC Full time
Position Overview

As an Office Administration Specialist at EXSERSOL INC, you will play a crucial role in ensuring the smooth operation of our administrative functions. This is a permanent position requiring a commitment of 35 to 45 hours per week.

Key Responsibilities
  • Event Coordination: Organize and manage seminars, conferences, and other corporate events.
  • Human Resources Support: Assist in coordinating HR activities to align with organizational objectives.
  • Information Management: Facilitate the flow of information within the team and evaluate daily operations.
  • Communication: Handle incoming mail and materials, and manage telephone communications.
  • Operational Planning: Plan and organize daily tasks, establish policies, and maintain filing systems.
  • Meeting Documentation: Record and prepare minutes for meetings and conferences.
  • Appointment Management: Schedule and confirm appointments efficiently.
  • Contract Oversight: Manage contracts and oversee report preparation.
  • Inventory Management: Order office supplies and maintain inventory levels.
  • Data Entry: Perform data entry and basic bookkeeping tasks.
Technical Proficiency

Proficiency in various software applications is essential, including:

  • MS Office Suite (Excel, Outlook, PowerPoint, Word)
  • Adobe Acrobat Reader
  • LinkedIn
Experience Requirements

Applicants should have experience in purchasing, procurement, and contract management, with a focus on:

  • Correspondence
  • Reports and records management
  • Invoice processing
  • Data visualization (charts, tables, graphs)
Work Environment

This role demands the ability to work independently in a fast-paced environment, often under tight deadlines. Attention to detail and the capacity to handle repetitive tasks with minimal supervision are crucial.

Personal Attributes

The ideal candidate will demonstrate:

  • Strong multitasking abilities
  • Excellent verbal and written communication skills
  • Organizational skills and flexibility
  • Client-focused approach and reliability
  • Effective time management and adaptability
Support Initiatives

EXSERSOL INC is committed to fostering an inclusive workplace. We provide support for newcomers, youth, Indigenous people, and visible minorities through mentorship and training opportunities.

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