Office Coordinator

4 weeks ago

SaintQuentin, Canada Érablière du Pont d'Or Limitée Full time
Position Overview

The role of the Administrative Assistant is crucial in ensuring the smooth operation of our office at Érablière du Pont d'Or Limitée. This is a permanent position that requires proficiency in both English and French.

Key Responsibilities
  • Work Hours: 40 hours per week
  • Education: College/CEGEP
  • Experience: 3 to 5 years in a similar role or equivalent experience
Work Environment
  • Relocation costs are not covered by the employer
  • Willingness to relocate is necessary
Primary Duties
  • Organize and coordinate seminars, conferences, and meetings
  • Document and prepare minutes for meetings and events
  • Manage appointment scheduling and confirmations
  • Handle telephone communications and relay messages
  • Respond to electronic inquiries
  • Compile and analyze data and statistics
  • Oversee report preparation
  • Arrange travel itineraries and make reservations
  • Welcome visitors and direct them appropriately
  • Establish and maintain filing systems, both manual and digital
  • Type and proofread various documents
  • Conduct research as needed
  • Perform data entry tasks
  • Provide excellent customer service
  • Collaborate with the marketing department to convey marketing messages
  • Maintain and manage a digital database
  • Consult with clients post-sale for ongoing support
  • Evaluate work environments and procedures to enhance safety and efficiency
Supervisory Responsibilities
  • Supervise 1 to 2 staff members
Technical Skills
  • Proficient in MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word
  • Experience with electronic scheduling tools
  • Familiarity with social media platforms
  • Knowledge of MS Office and Adobe Acrobat Reader
  • Proficient in electronic mail systems
Security Requirements
  • Criminal record check is mandatory
Transportation/Travel Information
  • A valid driver's license is required
Work Conditions
  • Ability to work independently in a fast-paced environment
  • Capable of working under pressure and meeting tight deadlines
  • Strong attention to detail and ability to handle repetitive tasks
Screening Questions
  • Are you available for the advertised start date?
  • Are you currently legally able to work in Canada?
  • Are you willing to relocate for this position?
  • Do you currently reside in proximity to the advertised location?
  • Do you have previous experience in this field of employment?
  • Do you have the above-indicated required certifications?
  • What is the highest level of study you have completed?

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