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Office Coordinator

3 months ago

SaintQuentin, Canada Érablière du Pont d'Or Limitée Full time
Position Overview

We are seeking a dedicated **Office Coordinator** to manage a variety of administrative tasks in a dynamic environment. This role is crucial for ensuring smooth operations and effective communication within the organization.

Employment Details
  • Work Term: Permanent
  • Work Language: English or French
  • Hours: 40 hours per week
  • Education: College/CEGEP
  • Experience: 3 to 5 years or equivalent experience
Work Environment
  • Relocation costs are not covered by the employer.
  • Willingness to relocate is required.
Key Responsibilities
  • Organize and coordinate seminars, conferences, and other events.
  • Document and prepare minutes for meetings and events.
  • Manage scheduling and confirm appointments.
  • Handle telephone communications and relay messages.
  • Respond to electronic inquiries effectively.
  • Compile and analyze data, statistics, and relevant information.
  • Oversee the preparation of reports and presentations.
  • Arrange travel itineraries and make necessary reservations.
  • Welcome visitors and direct them to appropriate contacts or service areas.
  • Establish and maintain both manual and digital filing systems.
  • Type and proofread various documents and correspondence.
  • Conduct research as needed to support business operations.
  • Perform data entry tasks accurately.
  • Provide exceptional customer service to clients.
  • Collaborate with the marketing department to convey marketing messages effectively.
  • Maintain and manage the digital database.
  • Consult with clients post-sale to ensure ongoing support.
  • Evaluate work environments and procedures to enhance safety and efficiency.
Supervision

Supervisory responsibilities include overseeing 1 to 2 staff members.

Technical Skills
  • Proficient in MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, and MS Office.
  • Familiarity with electronic scheduling tools and Adobe Acrobat Reader.
  • Experience with electronic mail and social media platforms.
Security and Safety

A criminal record check is required for this position.

Transportation/Travel Information

A valid driver's license is necessary.

Work Conditions
  • Ability to work independently in a fast-paced environment.
  • Capable of working under pressure and meeting tight deadlines.
  • Strong attention to detail and ability to handle repetitive tasks.
Screening Questions
  • Are you available for the advertised start date?
  • Are you currently legally able to work in Canada?
  • Are you willing to relocate for this position?
  • Do you currently reside near the advertised location?
  • Do you have previous experience in this field of employment?
  • Do you possess the required certifications?
  • What is the highest level of education you have completed?