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Office Coordinator

3 months ago

SaintQuentin, Canada Érablière du Pont d'Or Limitée Full time
Position Overview

The Executive Administrative Specialist plays a crucial role in ensuring the smooth operation of our office at Érablière du Pont d'Or Limitée. This permanent position requires a commitment of 40 hours per week and proficiency in either English or French.

Qualifications
  • Education: Completion of College/CEGEP
  • Experience: 3 to 5 years in a similar role or equivalent experience
Work Environment

We are looking for candidates who are willing to relocate, as relocation costs are not covered by the employer.

Key Responsibilities
  • Organize and coordinate seminars, conferences, and meetings
  • Document and prepare minutes for meetings and events
  • Manage scheduling and confirmation of appointments
  • Handle telephone communications and relay messages
  • Respond to electronic inquiries
  • Compile and analyze data and statistics
  • Oversee report preparation
  • Arrange travel plans and itineraries
  • Welcome visitors and direct them appropriately
  • Establish and maintain both manual and digital filing systems
  • Type and proofread various documents
  • Conduct research as needed
  • Perform data entry tasks
  • Provide exceptional customer service
  • Collaborate with the marketing team to convey messages effectively
  • Maintain and manage digital databases
  • Consult with clients post-sale for ongoing support
  • Evaluate work environments and procedures to enhance safety
Supervisory Responsibilities

Supervise a small team of 1 to 2 individuals.

Technical Skills

Proficiency in the following software is required:

  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Electronic scheduling tools
  • Adobe Acrobat Reader
  • Electronic mail systems
Security Requirements

A criminal record check is mandatory.

Transportation and Travel

A valid driver's license is required for this position.

Work Conditions

The role demands the ability to work independently in a fast-paced environment, managing tight deadlines and repetitive tasks while maintaining a keen attention to detail.

Screening Questions
  • Are you available for the advertised start date?
  • Are you currently legally able to work in Canada?
  • Are you willing to relocate for this position?
  • Do you currently reside in proximity to the advertised location?
  • Do you have previous experience in this field of employment?
  • Do you have the above-indicated required certifications?
  • What is the highest level of study you have completed?