Office Coordinator

4 weeks ago

Whitehorse, Yukon, Canada 536788 Yukon Inc. Full time
Position Overview

The role of the Administrative Assistant at 536788 Yukon Inc. involves a variety of essential tasks that support the smooth operation of the organization. This position requires a proactive individual who can manage multiple responsibilities efficiently.

Key Responsibilities
  • Daily Operations: Oversee and manage daily activities to ensure effective workflow.
  • Communication: Handle incoming mail and distribute materials appropriately.
  • Policy Implementation: Develop and enforce office policies and procedures.
  • Appointment Management: Schedule and confirm meetings and appointments.
  • Training Coordination: Facilitate training and development initiatives.
  • Telephone Management: Answer and direct phone calls and messages.
  • Electronic Correspondence: Respond to electronic inquiries promptly.
  • Report Preparation: Supervise the creation of various reports.
  • Inventory Management: Order and maintain office supplies.
  • Payroll Oversight: Manage payroll processes.
  • Travel Arrangements: Organize travel itineraries and make necessary reservations.
  • Documentation: Type and proofread various documents.
  • Data Management: Conduct data entry tasks.
  • Work Environment Evaluation: Assess and improve work environments to ensure safety and efficiency.
Work Environment

This position operates in a fast-paced environment that requires the ability to work under pressure and meet tight deadlines. Attention to detail is crucial, as the role involves repetitive tasks.

Personal Attributes

The ideal candidate will possess the following qualities:

  • Multitasking Ability: Capable of handling multiple tasks simultaneously.
  • Flexibility: Adaptable to changing priorities.
  • Organizational Skills: Highly organized and efficient.
  • Team Player: Works well in a collaborative environment.
  • Reliability: Dependable and trustworthy.
  • Time Management: Excellent at managing time effectively.
Experience Requirements

Applicants should have 1 to 2 years of relevant experience in a similar role. This is a permanent position requiring a commitment of 35 to 40 hours per week. The primary working language is English.

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