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Office Operations Coordinator

2 months ago

Whitehorse, Yukon, Canada 536788 Yukon Inc. Full time
Position Overview

We are seeking a dedicated and organized Administrative Assistant to support the daily operations of our company, 536788 Yukon Inc.. This role is essential in ensuring smooth administrative processes and effective communication within the organization.

Key Responsibilities
  • Daily Operations Management: Direct and oversee the daily functions of the office.
  • Communication: Open, sort, and distribute incoming mail and materials efficiently.
  • Policy Implementation: Establish and enforce office policies and procedures.
  • Appointment Scheduling: Manage and confirm appointments for staff and executives.
  • Training Coordination: Develop and manage training and development strategies for employees.
  • Telephone Management: Answer and relay telephone calls and messages promptly.
  • Electronic Inquiries: Respond to electronic inquiries in a timely manner.
  • Report Preparation: Oversee the preparation and distribution of reports.
  • Inventory Management: Order and maintain office supplies and inventory levels.
  • Payroll Oversight: Supervise payroll administration processes.
  • Travel Arrangements: Organize travel itineraries and make necessary reservations.
  • Documentation: Type and proofread various correspondence and documents.
  • Data Entry: Perform accurate data entry tasks.
  • Work Environment Evaluation: Assess work environments and procedures to enhance safety and efficiency.
Work Environment

This position operates in a fast-paced environment that requires the ability to work under pressure and meet tight deadlines. Attention to detail is crucial, as well as the ability to handle repetitive tasks.

Personal Attributes

The ideal candidate will possess:

  • Strong multitasking abilities
  • Flexibility and adaptability
  • Excellent organizational skills
  • A collaborative team spirit
  • Reliability and dependability
  • Effective time management skills
Qualifications

The successful candidate will have:

  • A minimum of 1 year to less than 2 years of relevant experience
  • A secondary (high) school graduation certificate
  • Fluency in English
  • A commitment to a permanent position with a work schedule of 35 to 40 hours per week