Administrative Coordinator

4 weeks ago

Dartmouth, Canada Select Ceramic Tile Centre Inc. Full time
Position Overview

The Office Operations Manager will be responsible for overseeing the administrative functions within our organization, ensuring efficient operations and a well-organized work environment.

Key Responsibilities
  • Work Term: Permanent
  • Work Language: English
  • Hours: 40 hours per week
  • Education: Completion of a college, CEGEP, or equivalent program lasting 1 to 2 years
  • Experience: 1 to 2 years in a similar role or equivalent experience
Work Environment
  • Private and public sector
  • Urban setting
  • Business and retail sectors
Core Duties
  • Assess and enhance administrative processes
  • Set work priorities and ensure adherence to procedures and deadlines
  • Manage administrative tasks for the organization
  • Coordinate office services including logistics, supplies, and maintenance
  • Assist in budget preparation and manage inventory
  • Compile data and create reports, manuals, and correspondence
  • Supervise and streamline office administrative tasks
  • Address client inquiries and resolve complaints
  • Gather and analyze information to provide effective client services
  • Prepare and proofread various documents
  • Handle applications, receipts, and other documentation
  • Manage communication through messages and calls
  • Process transactions and provide customer service
  • Perform basic bookkeeping duties
  • Organize and prioritize office activities
  • Maintain document organization and retrieval systems
  • Issue receipts and manage billing processes
  • Answer customer inquiries and provide information
  • Manage incoming and outgoing correspondence
  • Prepare invoices and manage financial documentation
  • Photocopy and organize documents for distribution
  • Carry out general office responsibilities
  • Order and maintain office supplies
Technical Skills
  • Proficient in MS Excel, MS Outlook, MS Windows, MS Word, and Internet applications
Specialization
  • Experience in the green economy sector is an asset
Transportation Requirements
  • Own transportation and a valid driver's license are necessary
  • Public transportation options are available
Work Conditions
  • Fast-paced and dynamic environment
  • Ability to work under pressure
  • Attention to detail is crucial
  • Combination of sitting, standing, and walking
Personal Attributes
  • Strong oral communication skills
  • Highly organized and reliable
  • Effective time management skills
  • Team-oriented with a client-focused approach
  • Dependable and punctual
  • Creative and efficient problem solver
  • Energetic and hardworking with a positive attitude
  • Quick learner with adaptability
Health and Other Benefits
  • Comprehensive dental, health care, and vision plans
  • Free parking available

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