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Administrative Support Specialist

2 months ago

Orillia, Ontario, Canada OSMH Full time

About OSMH

Orillia Soldiers' Memorial Hospital (OSMH) is dedicated to providing exceptional healthcare services to the community. We strive to create a positive and supportive work environment where our employees can thrive.

Job Summary

We are seeking a highly organized and motivated Administrative Support Specialist to join our team. In this role, you will provide essential administrative support to various departments within the hospital, ensuring smooth operations and efficient workflow.

Key Responsibilities

  • Provide comprehensive administrative assistance to staff members, including scheduling appointments, managing calendars, and preparing correspondence.
  • Answer phone calls, greet visitors, and direct inquiries appropriately.
  • Maintain accurate records and files, both electronically and physically.
  • Assist with data entry, report generation, and other administrative tasks as required.
  • Collaborate effectively with colleagues to ensure seamless communication and support.

Required Skills and Qualifications

  • Excellent organizational skills and attention to detail.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Strong communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Demonstrated ability to handle multiple tasks efficiently and prioritize effectively.

Our Employees Enjoy

  • A professional practice environment.
  • A collaborative atmosphere with emphasis on teamwork.
  • Wellness initiatives.
  • Continuing education grants.
  • Employee recognition and assistance programs.
  • A competitive salary and benefits package.
  • Equal opportunities for growth and development.

Employment Equity

OSMH is committed to diversity and equity in the workplace and welcomes applications from all qualified individuals, including women, visible minorities, Indigenous peoples, persons with disabilities, LGBTQ2S persons and others who may contribute to a diverse workplace.

Accommodation in the Workplace

Orillia Soldiers' Memorial Hospital is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity, equal opportunity and maintaining a barrier-free selection process for job applicants. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the requirements for the open position. Applicants need to make their requirements known to the Human Resources department when contacted. All requests are handled confidentially.

Health & Safety Responsibilities

OSMH is committed to providing a safe, healthy and supportive working environment by treating team members and patients with compassion accountability respect and engagement.
All team members must adhere to OSMH's Occupational Health and Safety policies, procedures and protocols, as well as the duties of workers as stipulated in the Occupational Health and Safety Act.
Team members must be able to perform all bona fide and essential duties of the position which may include cognitive and physical demands.
As a condition of employment, new employees are required to complete an employment health assessment and must be cleared by the Occupational Health and Safety Team prior to orientation.
As a condition of employment, you are required to submit proof of COVID-19 vaccination to the Hospital's Occupational Health and Safety department.