Administrative Support Specialist

4 weeks ago


Orillia, Ontario, Canada Ontario Inc. Full time
Job Summary

We are seeking an experienced Administrative Support Specialist to join our team at Ontario Inc. The successful candidate will be responsible for providing administrative support to our staff, including coordinating the flow of information, directing daily operations, and planning and controlling budget and expenditures.

Key Responsibilities
  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Direct staff
  • Plan and control budget and expenditures
  • Plan and organize daily operations
  • Review HR projects to assure compliance with laws and regulations
  • Supervise other workers
  • Train staff
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Oversee the classification and rating of occupations
  • Plan, develop and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage training and development strategies
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Perform data entry
  • Recruit and hire workers and carry out related staffing actions
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks
Requirements
  • 1 to 2 years of experience in an administrative role
  • Excellent communication and organizational skills
  • Ability to work independently and as part of a team
  • Proficiency in Microsoft Office and Google Docs
  • Valid driver's license
What We Offer
  • Competitive salary and benefits package
  • Opportunities for professional growth and development
  • A dynamic and supportive work environment


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