Administrative Support Specialist

1 week ago


Orillia, Ontario, Canada Ontario Inc. Full time
Job Summary

We are seeking an experienced Administrative Assistant to join our team at Ontario Inc. as an Administrative Support Specialist. This role will provide administrative support to our staff and management team, ensuring the smooth operation of our office.

Key Responsibilities
  • Provide administrative support to staff and management team
  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Plan and control budget and expenditures
  • Plan and organize daily operations
  • Review HR projects to assure compliance with laws and regulations
  • Supervise other workers
  • Train staff
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Oversee the classification and rating of occupations
  • Plan, develop and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage training and development strategies
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Perform data entry
  • Recruit and hire workers and carry out related staffing actions
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks
Requirements
  • 1 to 2 years of experience in an administrative role
  • Secondary (high) school graduation certificate
  • Valid driver's licence
  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Large workload
  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Accountability
  • Dependability
What We Offer
  • Disability benefits


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