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Office Coordinator

3 months ago

Woodstock, Ontario, Canada A&A Environmental Consultants Inc Full time
Job Overview

A&A Environmental Consultants Inc is seeking a dedicated Administrative Assistant to support our dynamic team. This is a permanent position with a focus on providing exceptional administrative support in a fast-paced environment.

Employment Details
  • Job Duration: Permanent
  • Working Language: English
  • Work Hours: 40 hours per week
Qualifications

Education: Candidates must possess a secondary (high) school graduation certificate.

Work Environment
  • Relocation costs will be covered by the employer.
  • Applicants should be willing to relocate.
  • Work will be conducted in a consulting firm setting.
Key Responsibilities
  • Organize and coordinate seminars, conferences, and similar events.
  • Manage incoming mail and distribute materials appropriately.
  • Develop and enforce office policies and procedures.
  • Document and prepare minutes for meetings and conferences.
  • Establish and maintain office procedures and routines.
  • Schedule and confirm appointments effectively.
  • Handle telephone communications and relay messages.
  • Respond to electronic inquiries promptly.
  • Compile and analyze data, statistics, and other relevant information.
  • Order and manage office supplies and inventory.
  • Coordinate travel arrangements and itineraries.
  • Welcome visitors and direct them to the appropriate contacts.
  • Type and proofread various documents and correspondence.
  • Perform data entry tasks as required.
  • Provide excellent customer service to clients.
Security and Safety

All candidates must undergo a criminal record check.

Transportation and Travel

Public transportation options are available for commuting.

Work Conditions
  • Ability to work independently and manage time effectively.
  • Capable of thriving in a fast-paced environment.
  • Ability to work under pressure while maintaining attention to detail.
  • Comfortable with repetitive tasks.
Personal Attributes
  • Strong multitasking abilities.
  • Flexibility and adaptability in a changing environment.
  • Highly organized and accurate in work.
  • Client-focused with a reliable and dependable nature.
  • Effective time management and accountability skills.
Experience

No prior experience is necessary as training will be provided.

Support Initiatives
  • We offer mentorship and networking opportunities for individuals with disabilities.
  • Training programs are available to foster a welcoming environment for newcomers and refugees.
  • Cultural competency training is provided to support Indigenous workers.