Executive Support Specialist

4 weeks ago

Quinte West, Ontario, Canada 10374687 Canada Inc. Full time
Position Overview

We are seeking a dedicated Administrative Assistant to join our team at 10374687 Canada Inc.. This role is essential in ensuring the smooth operation of our office and supporting various administrative functions.

Qualifications
  • Education: Completion of secondary school or equivalent experience is required.
  • Experience: A minimum of 1 year to less than 2 years in a similar role.
Work Environment

This position includes relocation costs covered by the employer, providing a supportive work setting.

Key Responsibilities
  • Oversee and mentor junior staff members.
  • Conduct training sessions for new employees.
  • Document and prepare minutes for meetings, seminars, and conferences.
  • Establish and implement office procedures and routines.
  • Coordinate and confirm appointments efficiently.
  • Manage contracts and agreements.
  • Handle incoming calls and relay messages appropriately.
  • Respond to electronic inquiries in a timely manner.
  • Gather and compile data, statistics, and other relevant information.
  • Address employee inquiries and concerns.
  • Order and maintain office supplies inventory.
  • Organize travel arrangements and itineraries.
  • Set up and maintain both manual and computerized filing systems.
  • Type and proofread various documents and correspondence.
  • Plan, organize, direct, control, and evaluate daily operations.
Technical Skills
  • Proficient in MS Windows and MS Office applications.
Personal Attributes
  • Strong multitasking abilities.
  • Exceptional oral and written communication skills.
  • Adaptability and flexibility in a dynamic work environment.
  • Sound judgment and organizational skills.
  • Team-oriented with a focus on client satisfaction.
  • Dependable and reliable in all tasks.
Employment Details
  • Job Type: Permanent
  • Language of Work: English
  • Work Hours: 40 hours per week

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