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Executive Assistant

2 months ago

Quinte West, Ontario, Canada 10374687 Canada Inc. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at 10374687 Canada Inc. as an Office Coordinator. This is a permanent position with a 40-hour workweek.

Key Responsibilities
  • Supervise and Train Colleagues
    • Provide guidance and support to other team members to ensure seamless day-to-day operations.
  • Record and Prepare Meeting Minutes
    • Accurately document and distribute meeting minutes, ensuring all stakeholders are informed.
  • Establish Office Procedures
    • Develop and implement efficient office systems and routines to optimize productivity.
  • Schedule Appointments and Manage Contracts
    • Coordinate travel arrangements, itineraries, and reservations as needed.
    • Oversee the management of contracts, ensuring timely renewals and updates.
  • Provide Excellent Communication
    • Respond to employee inquiries and concerns in a timely and professional manner.
    • Ensure accurate and clear communication with colleagues, management, and external partners.
  • Manage Office Supplies and Filing Systems
    • Order and maintain office supplies, ensuring a well-stocked and organized workspace.
    • Set up and maintain manual and computerized filing systems, ensuring easy access to important documents.
  • Plan and Direct Daily Operations
    • Develop and implement daily operational plans, ensuring smooth execution of tasks and projects.
Requirements
  • Education
    • Secondary (high) school graduation certificate.
  • Experience
    • At least 1 year to less than 2 years of experience in a similar role.
  • Computer and Technology Skills
    • Proficient in MS Windows and MS Office.
  • Personal Suitability
    • Ability to multitask and prioritize tasks effectively.
    • Excellent oral and written communication skills.
    • Flexibility and adaptability in a fast-paced environment.
    • Judgment and decision-making skills.
    • Organized and detail-oriented with a strong work ethic.
    • Team player with excellent interpersonal skills.
    • Accurate and reliable with a client-focused approach.
Work Environment

This is a permanent position with a 40-hour workweek. Relocation costs will be covered by the employer.

Language

The primary language of work is English.