Office Operations Coordinator

4 weeks ago

Richmond Hill, Ontario, Canada Exacta Interpreting Inc Full time

Join Our Team as an Office Operations Coordinator

At Exacta Interpreting Inc, we are on the lookout for a dedicated Office Operations Coordinator to enhance our team. This role is ideal for individuals who are enthusiastic about fostering inclusive work environments.

Key Responsibilities:
  • Strategic Planning: Develop and execute effective recruitment strategies.
  • Appointment Management: Schedule and confirm meetings with stakeholders.
  • Communication: Manage phone calls and relay important messages.
  • Electronic Correspondence: Respond to inquiries via email and other digital platforms.
  • Inventory Management: Order and maintain office supplies.
  • Staff Support: Organize consultations and grievance procedures for staff.
  • Reception Duties: Welcome visitors and direct them to appropriate contacts.
  • Documentation: Type and proofread various documents and correspondence.
  • Recruitment: Participate in the hiring process and related staffing activities.
Qualifications:
  • Education: Completion of a college or CEGEP program, or a non-university diploma (1-2 years).
  • Experience: 1 to 2 years in a similar role.
Technical Skills:
  • Proficiency in: MS Office Suite.
Commitment to Diversity:
  • Inclusive Practices: Implement recruitment policies that support individuals with disabilities.
  • Support for Newcomers: Assist newcomers and refugees in recognizing foreign credentials.
  • Youth Engagement: Provide mentorship and networking opportunities for young professionals.
  • Veteran Support: Facilitate mentorship and recruitment initiatives for Veterans.
  • Indigenous Inclusion: Offer coaching and networking for Indigenous candidates.
  • Age Diversity: Promote hiring practices that prevent age discrimination.
  • Visible Minority Support: Uphold policies that discourage discrimination against visible minorities.
Work Environment:
  • Employment Type: Permanent position.
  • Language: English.
  • Weekly Hours: 35 hours per week.

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