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Office Operations Coordinator

2 months ago

Richmond Hill, Ontario, Canada LEMOND FOOD CORP Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at LEMOND FOOD CORP. As an Administrative Support Specialist, you will provide critical support to our staff and ensure the smooth operation of our office.

Key Responsibilities
  • Event Planning: Coordinate and arrange seminars, conferences, and other events to support the company's goals and objectives.
  • Minute Taking: Record and prepare minutes of meetings, seminars, and conferences to ensure accurate documentation.
  • Office Procedures: Develop and implement office procedures and routines to improve efficiency and productivity.
  • Scheduling: Schedule and confirm appointments, meetings, and events to ensure timely and effective communication.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Supply Management: Order office supplies and maintain inventory to ensure a well-stocked and organized office environment.
  • Travel Arrangements: Arrange travel and make reservations to support business needs.
  • Reception: Greet visitors and direct them to contacts or service areas to provide a positive first impression.
  • Document Management: Set up and maintain manual and computerized information filing systems to ensure accurate and efficient document management.
  • Correspondence: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 3 years to less than 5 years of experience in an administrative role.
  • Work Environment: Fast-paced environment with tight deadlines and repetitive tasks.
  • Skills: Excellent oral and written communication skills, flexibility, organization, and attention to detail.
Benefits
  • Dental Plan: Comprehensive dental plan to support employee health and well-being.
  • Disability Benefits: Disability benefits to provide financial support in case of illness or injury.
  • Health Care Plan: Comprehensive health care plan to support employee health and well-being.
  • Bonus: Bonus structure to recognize and reward employee performance.
  • Group Insurance Benefits: Group insurance benefits to provide financial protection and security.
Work Environment
  • Permanent Position: Permanent position with a regular schedule.
  • Hours of Work: 30 hours per week.
  • Language: English language.