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Real Estate Administrative Coordinator

3 months ago

Woodbridge, Ontario, Canada The BridgGroup of Companies Full time


About The Bridg Group of Companies:
The Bridg Group of Companies (TBGOC) has established itself as a leader in the Financial and Real Estate sectors for over two decades. Our commitment is to transform lives, one client at a time, while being the comprehensive solution for all financial needs. We prioritize a culture of compassion and accountability, ensuring that both our clients and employees thrive in a collaborative environment.

We focus on delivering a range of diversified services that empower each client to achieve their financial aspirations. Furthermore, we are dedicated to fostering personal and professional growth for our team members through continuous training and development opportunities.

We are currently in search of a meticulous and proactive Real Estate Administrative Coordinator to become a vital part of The Bridg Group of Companies. The ideal candidate will deliver extensive administrative assistance to our executive team, facilitating seamless operations and enhancing the success of our real estate division.

This full-time role presents significant avenues for career advancement within our rapidly growing organization.



Position:
Real Estate Administrative Coordinator
Salary:
$70,000 - $75,000

Key Responsibilities:
Executive Support:
  • Oversee and manage the calendars, appointments, and travel arrangements for executives.
  • Coordinate and schedule meetings, conferences, and special events for the executive team.
  • Prepare and organize materials for meetings, presentations, and reports.
  • Act as a liaison between executives and both internal and external stakeholders, including clients and vendors.
  • Handle confidential and sensitive information with utmost discretion and professionalism.

Administrative Support:
  • Perform administrative duties such as managing correspondence and responding to emails.
  • Maintain accurate records, files, and databases for the executive team.
  • Prepare and process expense reports, invoices, and other financial documents.
  • Conduct research and gather information as required by the executives.
  • Assist with special projects and initiatives as assigned by the executive team.
  • Manage incoming and outgoing mail, emails, and phone calls.
  • Support executives with various personal tasks as part of this role.
  • Undertake additional tasks and projects as assigned.

Qualifications:
  • Bachelor's degree in Business Administration (BBA) or a related field.
  • Experience in the real estate sector is advantageous.
  • A minimum of 5 years of executive administrative experience supporting senior management.
  • Proficient in Microsoft Office Suite, including MS Word, MS PowerPoint, MS Excel, Outlook, and Google Chrome.
  • Advanced Excel skills, including VLOOKUP, HLOOKUP, XLOOKUP, PivotTables, and Macros.
  • Ability to create and edit documents and PowerPoint presentations based on executive guidance.
  • Strong organizational and time management skills, with the ability to prioritize tasks effectively.
  • Capability to thrive in a fast-paced environment and adapt to changing requirements.
  • Integrity and discretion in handling confidential information.
  • Excellent written and verbal communication skills.
  • Detail-oriented with a high level of accuracy in work.
  • Proactive and resourceful problem solver with a positive attitude.
  • Flexible schedule to accommodate out-of-office meetings and events.
  • Must possess a vehicle with full access at all times.

Benefits:
  • 10 Days Paid Vacation Days
  • 3 Paid Employee Emergency Flex Days
  • Quarterly Bonuses
  • Group Benefits (Medical, Dental, Vision)
  • Ongoing Professional Development
  • Employee Social Events
  • Complimentary Monthly Friday Lunch
  • Daily Snacks and Beverages
  • Time off for Birthdays & Employee of the Month
  • Summer Hours (1/2-day Fridays in July & August)

Work Schedule:
  • Monday to Friday 9:00 am to 5:30 pm
  • Weekends, when necessary, to support executives
  • Work Remotely: No

The Bridg Group of Companies is an equal opportunity employer, committed to fostering a culturally diverse workforce. We do not discriminate based on race, creed, color, national origin, age, sex, religion, marital status, sexual orientation, or disability. Accommodations are available upon request for candidates participating in all aspects of the selection process.