Administrative Project Coordinator

4 weeks ago


Mississauga, Ontario, Canada Luso Canadian Charitable Society Full time
Position Overview

The Luso Canadian Charitable Society is seeking a dedicated **Project Administration Officer** to oversee various administrative functions within our organization. This role is crucial for ensuring that our operational processes run smoothly and efficiently.

Qualifications
  • Education: Bachelor's degree
  • Experience: 2 to 3 years in a similar role
Work Environment

The successful candidate will work in a dynamic setting, focusing on **associations and non-profit organizations**.

Key Responsibilities
  • Assess and enhance administrative procedures to improve efficiency.
  • Assign tasks to support staff to optimize workflow.
  • Set work priorities and ensure adherence to established procedures and timelines.
  • Manage the administrative functions of the organization.
  • Coordinate and plan office services, including logistics, supplies, and maintenance.
  • Assist in developing the operational budget while maintaining inventory and financial controls.
  • Compile data and create regular and special reports, manuals, and correspondence.
  • Supervise and streamline office administrative processes.
Target Audience

This position will involve interaction with **culturally diverse groups**, requiring sensitivity and understanding.

Technical Skills
  • Proficiency in **Social Media** platforms.
  • Experience with **project management software**.
  • Familiarity with **database software**.
  • Knowledge of **cloud technologies**.
Database Experience

Experience with **CIDOC-CRM** or similar online databases is preferred.

Work Conditions
  • Ability to work independently and manage a large workload.
  • Capable of performing under pressure with attention to detail.
Personal Attributes
  • Exceptional oral and written communication skills.
  • Strong multitasking abilities.
  • A collaborative team player.
Employment Details
  • Work Term: Permanent
  • Work Language: English
  • Hours: 35 hours per week


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