Office Manager
5 months ago
**Let us welcome you home to Century Park in Vegreville, AB**
Optima Living operates Independent Living, Assisted Living, Supportive Living and Memory Care communities in Alberta and British Columbia. Our communities are among the best places to live in Western Canada.
Our Vision: For every person to feel at home.
This is truly supported by our credo. “Let us welcome you home.” All of us here feel it is an honour to work with our residents and we advocate a resident-centered approach where the Resident, is the focus of all our endeavours.
As the Office Manager, you are responsible for keeping the site running smoothly and overseeing administrative support.
**Responsibilities**
- Maintain a system of accounting controls and documentation of accounting policies and procedures
- Process accounts payable and receivable
- Identify discrepancies and follow up with residents on overdue accounts
- Verify hours worked and submit to payroll
- Backup supervisor for housekeeping team, including disciplinary and departure decisions
- Prepare and make bank deposits as needed
- Manage cash resource through reporting deficiencies and monitoring petty cash
- Troubleshoot hardware and software challenges
- Receives incoming phone calls and greets residents, team members, and visitors
- Liaise with Human Resources to process new hires, team member changes, and departures
- Assist with onboarding new employees, site tour, introductions, documentation etc.
- Assist with Leasing including tours, answering phone calls regarding Wild Rose, updating CRM platform, putting together info packages, leases etc.
- Liaise with accounts payable and receivable regarding payroll, petty cash, rent roll, new residents lease etc.
- Support the management team administratively
- Other duties as assigned to support operational requirements
**Qualifications and Experience**
- Minimum three (3) years' experience in an Office Manager role
- Completion of Business Administration course is an asset
- Experience in residential care setting is preferred
- Yardi experience is an asset
- CRM platform, Sherpa experience is an asset
- Elpas nursing system knowledge is an asset
- Completion of CPR and First Aid is an asset
- Exceptional interpersonal skills with peers, residents, visitors and operational partners
- Superior organizational skills with the ability to handle multiple tasks and deadlines
- Strong sense of ethics and the ability to handle sensitive information with tact and discretion
- Superior oral and written communication skills
- Demonstrate the ability to prioritize and problem solve
- Strong computer literacy including effective working skills with Microsoft Suite
**Conditions of Employment**
- Clear Police Information Check
- Clear Vulnerable Sector Check
- COVID-19 vaccination proof. This requirement may be waived if you have received an exemption through the provincial government.
IDOP
zUQLIMhNWK
-
Office Manager/bookkeeper
5 months ago
Vegreville, Canada H&R Block Full timeESSENTIAL DUTIES AND RESPONSIBILITIES - Partner with Owner to assist in the overall office; anticipate and prioritize operation support activities and demonstrate flexibility to meet office needs and ensure issue resolution. - Conducts interviews for the purpose of preparing complete, accurate tax returns utilizing Block’s customer service and programs....
-
Finance Manager
3 months ago
Vegreville, Canada Town of Vegreville Full time*** The Town of Vegreville has an opening for an energetic self-motivated Finance Manager. The Town of Vegreville is a progressive community with a population of approximately 5,700, located in East Central Alberta approximately one hour east of the City of Edmonton. Under the direction of the Corporate Services Director, the Finance Manager is a...
-
Relationship Manager
1 month ago
Vegreville, Canada Farm Credit Canada Full timeWorker Type: Permanent Language(s) Required: English Term Duration (in months): Salary Range (plus eligible to receive a performance based incentive, applicable to position): $79,648 - $107,760 Passion for agriculture required: Manage relationships with local producers and be responsible for a developing loan portfolio. You’ll tailor financing packages...
-
Retail Store Manager
6 months ago
Vegreville, Canada Fire & Flower Full time**About Us**: Fire & Flower is a leading, technology-powered, adult-use cannabis retailer with more than 90 corporate-owned stores in its network. The Company leverages its wholly owned technology development subsidiary, Hifyre Inc., to continually advance its proprietary retail operations model. Retail Store Manager Job Overview The Retail Store Manager...
-
Work Desk Representative
6 months ago
Vegreville, Canada ATCO Group Full time**Position Summary**: - Always there. Anywhere. _That’s us! We are committed to delivering inspired solutions for a better world. We care about our communities, we care about each other, and we care about showing up for those who need us. We never break a promise and we have the courage to do the right thing, even when it’s hard. We take pride in...
-
Relationship Manager Lending
4 weeks ago
Vegreville, Canada Agriculture Financial Services Corporation Full timeAt AFSC, we care about each other, about Alberta and about agriculture. PEOPLE ARE OUR FOUNDATION. We want to work with talented people from a wide range of backgrounds. We strive to create a psychologically safe environment where we can all be ourselves and perform to the best of our abilities. CLIENTS ARE OUR FOCUS. The perseverance and hard work we see...
-
Department Manager
6 months ago
Vegreville, Canada No Frills Full timeCome make your difference in communities across Canada, where authenticity, trust and making connections is valued - as we shape the future of Canadian retail, together. Our commitment to positively impact the lives of all Canadians provides employees a range of opportunities and experiences to help Canadians Live Life Well®. At No Frills, we succeed...
-
Alta-wide Home Building Centre
3 months ago
Vegreville, Canada Home Hardware Building Centre Full time_The Alta-Wide Home Building Centre Manager is responsible for the planning and leadership of the daily operations of the Alta-Wide Home Building Centre located in Vegreville. The manager will oversee the daily workflow of the store, this includes all store employees working sales, lumberyard, warehouse and purchasing._ - _ - _Train managers, supervisors and...
-
Administrative Support
6 months ago
Vegreville, Canada Government of Alberta Full timeThis is a senior administrative support position, responsible for providing administrative and office support services to the Community Corrections Office in a professional manner. This includes inventory control, compilation of month-end financial reports and statistics, maintaining systems to monitor budget and purchasing control, data entry, typing...
-
Relationship Manager
6 months ago
Vegreville, Canada ATB Financial Full time**Our bottom line is different.** There’s something special about working at ATB, and it’s been recognized on every top employer list that matters. Maybe it’s our exceptional culture where your total wellness is supported through market-leading benefits and you’re free to bring your whole self to work. Maybe it’s our commitment to a growth mindset...
-
Administrative Assistant
5 months ago
Vegreville, Canada WJS Canada Full time**The Program** At WJS Canada, our goal is to help people with developmental disabilities become active, empowered and involved in their communities regardless of the challenges they face. Our dedicated front-line staff provide individualized support to persons-served, teach/model life skills and encourage daily independence as active members of their...
-
Retail Shift Leader
6 months ago
Vegreville, Canada Canna Cabana Full timeCanna Cabana is actively seeking **Retail **Shift Leaders **who are knowledgeable, responsible, hardworking, dedicated, and mature individuals interested in joining our team. Join us and become an important part of a company where the sky is the limit. **Duties and Responsibilities**: - Provide assistance to store management in supervising and facilitating...
-
Support Services Coordinator
2 weeks ago
Vegreville, Canada Alberta LTD Full timeJob OverviewWe are seeking a highly organized and detail-oriented Support Services Coordinator to join our team at Alberta LTD.Key ResponsibilitiesSchedule Management: Coordinate and manage schedules for appointments, meetings, and events to ensure seamless communication and collaboration among team members and stakeholders.Information Filing Systems:...
-
Medical Receptionist
5 months ago
Vegreville, Canada Vegreville Family Clinic Full time**Job Summary**: - The Receptionist plays an essential role in all our journeys by ensuring that our patients, physicians, and coworkers receive reliable, accurate, and compassionate care. - We expect that as the first point of contact in clinic you will enter each interaction with respect and dignity by providing every patient with clear, detail-oriented...
-
Medical Receptionist
2 months ago
Vegreville, Canada Vegreville Family Clinic Full time**Job Summary**: - The Receptionist plays an essential role in all our journeys by ensuring that our patients, physicians, and coworkers receive reliable, accurate, and compassionate care. - We expect that as the first point of contact in clinic you will enter each interaction with respect and dignity by providing every patient with clear, detail-oriented...
-
Visitor & Facilities Steward (Casual - 12 Month
6 months ago
Vegreville, Canada Alberta Innovates Full time**Visitor and Facilities Steward (Casual)** Alberta Innovates is seeking a customer service orientated individual to greet visitors at our Vegreville facility located in Vegreville AB. The Visitor and Facilities Steward will coordinate building maintenance activities, field inquiries, act as the primary contact for the safety committee, and provide general...
-
Drafter
3 days ago
Vegreville, Canada Double A Trailers Full timeOverviewWe’re seeking a skilled SolidWorks Draftsperson to join our team and contribute to the design and production of high-quality trailers. The ideal candidate will be responsible for creating detailed technical drawings and schematics that support production.ResponsibilitiesDesign & Drafting: Create and prepare production drawings and cultists for...
-
Supervisor, System Operations Support
6 months ago
Vegreville, Canada Atco Ltd. Full timeLocation: Vegreville, AB Relocation: Will be provided Position Summary: - Always there. Anywhere_. That’s us! We are committed to delivering inspired solutions for a better world. We care about our communities, we care about each other, and we care about showing up for those who need us. We never break a promise, and we have the courage to do the right...
-
Draftsperson
2 weeks ago
Vegreville, Canada Double A Trailers Ltd Full time**Job Overview** **Responsibilities** - **Design & Drafting**: Create and prepare production drawings and cultists for trailers using SolidWorks and Excel. - **Model Maintenance**: Maintain existing models, updating designs as necessary to improve product quality and meet evolving requirements. - **Peer Review**: Conduct peer reviews of new models and...
-
Administrative Support Specialist
2 weeks ago
Vegreville, Canada Alberta LTD Full timeJob Title: Administrative Support SpecialistWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Alberta LTD.Job SummaryThe successful candidate will be responsible for providing administrative support to our team, including scheduling appointments, managing information filing systems, and compiling data...