Office Administrative Assistant and Bookkeeper

1 week ago


Calgary, Canada Simply Embedded Full time

'''Job Summary'''
We are seeking a highly organized and detail-oriented Office Administrator to join our team. This role is perfect for someone who is proficient in managing office operations, handling bookkeeping tasks, and has experience with accounting software such as QuickBooks and ERP/MRP solutions like Odoo. This position will start as part-time with the potential to transition to full-time.

'''Responsibilities'''
- Maintain office supplies inventory and place orders as needed
- Coordinate meetings, appointments, and travel arrangements for team members
- Assist in organizing company events, meetings, and conferences
- Maintain and organize office files and records in both physical and digital formats
- Provide administrative support to team members as needed
- Manage accounts payable and accounts receivable processes
- Process invoices, payments, and expense reports in a timely manner
- Reconcile bank and credit card statements
- Prepare and submit payroll on a regular basis
- Assist in the preparation of financial reports and statements
- Ensure compliance with accounting policies and procedures
- Work closely with external accountants during audits and tax filings

'''Requirements'''
- Proven experience as an office administrator, bookkeeper, or similar role
- Familiarity with accounting software such as QuickBooks and ERP/MRP solutions like Odoo
- Proficiency in Google Workspace
- Excellent organizational and time management skills
- Strong attention to detail and accuracy
- Ability to work independently with mínimal supervision
- Excellent communication and interpersonal skills
- High level of integrity and confidentiality when handling sensitive information

**Job Type**: Part-time

**Benefits**:

- Paid time off

Flexible Language Requirement:

- French not required

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 3 years (preferred)
- Administrative experience: 3 years (preferred)

Ability to Commute:

- Calgary, AB T2G 0V9 (required)

Work Location: In person



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