Office Administrator/bookkeeper

3 weeks ago

Calgary, Canada Caesar's Steak House & SPQR Lounge Full time

The Office Administrator / Bookkeeper is responsible for the operational aspect of the business’s finances. Responsibilities include bookkeeping, payroll processing, managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are maintained, supply requisitions are reviewed and approved.

Energetic professional who thrives on “wearing multiple hats”. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Detail oriented, well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

**DUTIES AND RESPONSIBILITIES**
- Hours Monday to Friday 9 AM to 4:30 PM
- Balance and record deposits for sales against credit and cash payments
- Validate point of sale transactions (discounts, voids, etc.) with company policies
- Enter unpaid supplier invoices into inventory and accounting systems
- Process payments to suppliers
- Reconcile bank statements and general ledger accounts
- Prepare financial reports by collecting, reconciling and summarizing account information
- Prepare monthly, quarterly and yearly information to be sent to accountant who prepares financial statements and tax reports.
- Maintain employee information for payroll processing and regulatory compliance
- Administer employee set up on reservation and point of sale systems
- Process employee payroll on Ceridian Power pay software
- Administer human resource policies as necessary to the restaurant team
- Develop, maintain and monitor inventory status for supplies (non-food & beverage)
- Develop, maintain and monitor equipment maintenance
- Provides historical reference by filing, protecting, retrieval, and disposal of records
- Prepare operational reports and schedules to ensure efficiency
- Coordinate owners’ schedules, appointments and bookings
- Administrative and secretarial responsibilities and tasks
- Administrative task related to customer requests
- Responsible for answering and screening all incoming phone calls when hostess is not onsite, for both restaurant locations and directing them to appropriate individual or department
- Record and manage reservations on online reservation system
- Ensure that proper information is given to all prospective customers regarding the restaurant (menu items, hours of operations, dress code, procedures, etc.)
- Process deposits for reservations, gift cards, take-out orders, customer requests for copies of receipts
- Prepare set menus for events

**QUALIFICATIONS** **EDUCATION**:
Diploma in Business Administration or Certified Bookkeeper designation from the Canadian Institute of Booking of similar field preferred

**REQUIREMENTS**:

- Proven office management, bookkeeping, administrative assistant experience
- Attention to detail
- Excellent time management skills and ability to multi-task and prioritize work
- Sell-motivated and ability to demonstrate good initiative to drive results
- Strong analytical and problem-solving skills
- Excellent phone etiquette and communications skills both verbal and written
- Exceptional customer service and interpersonal skills and an ability to deal with people in a friendly and efficient manner.
- Strong organizational and task planning skills
- Knowledge of accounting, data and administrative management practices and procedures
- Knowledge of clerical practices and procedures
- Knowledge of human resources management practices and procedures
- Experience with Quickbooks or similar accounting system.
- Ceridian Powerpay
- Confidentially and professionalism
- Must maintain a professional personal appearance

**Job Types**: Full-time, Permanent

Pay: $23.00-$27.00 per hour

Expected hours: 35 per week

**Benefits**:

- Discounted or free food

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Tips

Ability to commute/relocate:

- Calgary, AB: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Payroll: 2 years (required)
- Microsoft Office: 5 years (required)
- Ceridian: 1 year (preferred)
- Financial Statement Preparation: 2 years (preferred)
- Quickbooks: 2 years (preferred)
- Accounting software: 5 years (required)
- Full
- Charge Bookkeeping: 5 years (required)
- Office Administration: 2 years (required)

**Language**:

- English (required)

Work Location: In person

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