Office Manager/bookkeeper

6 days ago

Calgary, Canada Mirage Landscaping Full time

Mirage Landscaping Inc. is looking for a motivated, energetic and organized Office Manager/Bookkeeper. The Office Manager will report to the President as well as work alongside the General Manager and Operations Manager while handling office administration duties. This position is a full-time, year round position.

Mirage Landscaping is leader in Landscape Installation, Landscape Maintenance and Snow Removal. Company culture is the utmost importance, For three generations homeownders and businesses have trusted their landscape needs to Mirage Landscaping. We service Commercial, Shopping Malls, Schools, Home Owner Associations, Community Associations as well as Industrial and Residential clients. Our mission is to create relationships and value to all of our customers with consistent communication and feedback. Our commitment to our employees is top priority to service our clients needs. We make sure everyone enjoys and feels accomplished in what they do.

At Mirage Landscaping we expect all employees to conduct themselves in a professional, ethical, and positive manner at all times. These expectations have been a major factor in our continued growth and successes in the Landscape Industry. We believe in promoting career advancements, skill development, education and a safe work environment.

**Responsibilities and Duties**
- Accounting-Bookkeeping:_
- Recording revenues and expenses using all journals/modules in QuickBooks Online.
- Processing customer invoices in QuickBooks Online.
- Full cycle Bookkeeping (E.g., billing/invoicing, collections, payment processing/posting, etc.)
- Post journal entries and reconcile accounts, prepare trial balance of books, and maintain general ledgers.
- Complete and submit tax remittance forms, WCB forms, pension contribution forms and other government documents.
- Payroll and EFT preparation, and source deduction remittance.
- Conduct monthly reconciliation of bank accounts and credit cards.
- Cash flow management.
- Preparation of monthly financial statements.
- GST preparation and reconciliation.
- Management of project margins.
- File source documents in well-organized filing system.
- Year-end file preparation for the external accountant.
- Manage payroll and bookkeeping
- Submit monthly cash flow reports to management, ie. Accounts receivable, accounts payable, expense reports, etc.
- Submit bank deposits via digital apps and ATM machines
- Monitor and collect delinquent receivables
- Correspond with new suppliers and contractors to set up payment processing
- Oversee employee administration and related correspondence
- Completion of new hire paperwork
- Oversee and administer employee TSheets
- Oversee and administer employee benefits program
- Deliver employee benefits information & TSheets to payroll coordinator bi-weekly
- Submit annual WCB returns
- Insurance and fleet maintenance and record keeping
- Maintain the organization of both digital and physical filing systems
- Other duties as assigned.
- Office Support:_
- Oversee general office operations and administrative tasks
- Manage office phone lines in a professional, pleasant manner and address or direct as required.
- Maintain the organization of both digital and physical filing systems
- Liaise with Owner, General Manager and Operations Manager regarding office and administrative operations
- Assist with onboarding clients and job costing
- Help to resolve client issues as assigned in a professional and timely fashion.
- Help to maintain a log of pending issues and follow up upon completion to ensure client satisfaction.
- Renew business licenses for Calgary & Alberta
- Purchase business licenses for out-of-town projects
- Provide information and assistance to staff members and sub-contractors to assist in the performance of their responsibilities.
- Communicate with customers and follow up on all requests and enquiries.
- Maintain records for company vehicles, fuel cards, etc.
- Receive and dispatch couriers
- Order office and cleaning supplies as required
- Order staff clothing as required
- Help to ensure office equipment is operating and maintained properly.
- Other duties as assigned.

**Knowledge and Skills**:

- Extensive, demonstrated knowledge of QuickBooks; QuickBooks Specialist Certification preferred
- Ability to work independently with mínimal supervision and as part of a small team.
- Must have strong computer and typing skills, and be comfortable learning new software.
- Demonstrates initiative and problem solving skills
- Proficient database management practices

**Essential Requirements**:

- Diploma or Bachelor’s degree (focused on or in Accounting would be an asset), but not required if experienced
- Minimum of 3-5 years bookkeeping with experience in A/R, A/P, and general ledger including journal entries
- Solid understanding of full-cycle accounting principles and processes.
- Must have exceptional attention to detail and accuracy.
- Ability to effectively manage multiple tasks and

  • Bookkeeper & Office Manager

    2 weeks ago

    Calgary, Canada GoodCapital Full time

    **CURRENT OPPORTUNITY** Title**:Bookkeeper and Office Manager** Employment Type**:Full-time** Location**:Calgary, AB** **Join an entrepreneurial private equity firm with a purpose.** GoodCapital Partners Ltd. (“GoodCapital”) buys purpose driven businesses and grows them into the next big thing. Our team is a group of experienced entrepreneurs that...

  • Office Administrator/bookkeeper

    3 weeks ago

    Calgary, Canada Caesar's Steak House & SPQR Lounge Full time

    The Office Administrator / Bookkeeper is responsible for the operational aspect of the business’s finances. Responsibilities include bookkeeping, payroll processing, managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are maintained, supply requisitions are reviewed and...

  • Custodian needed

    1 month ago

    Calgary, Canada Office Manager] Full time

    Looking for an evening custodian for a SE location. Possibility to move to full time. Must have cleaning experience.Send resume to

  • Custodian needed

    1 month ago

    Calgary, Canada Office Manager] Full time

    Looking for an evening custodian for a SE location. Possibility to move to full time. Must have cleaning experience. Send resume to lwaunch@albertajanitorial.com

  • Office Administrative Assistant and Bookkeeper

    2 weeks ago

    Calgary, Canada Simply Embedded Full time

    '''Job Summary''' We are seeking a highly organized and detail-oriented Office Administrator to join our team. This role is perfect for someone who is proficient in managing office operations, handling bookkeeping tasks, and has experience with accounting software such as QuickBooks and ERP/MRP solutions like Odoo. This position will start as part-time with...

  • Office Assistant/bookkeeper

    2 weeks ago

    Calgary, Alberta, Canada Corma Industries Full time

    Corma Industries is a modern ISO 9001:2015 manufacturing facility in southeast Calgary, Alberta. We specialize in Computer Numerical Control (CNC) production runs and prototyping for a variety of industries including oil & gas, mining, heavy infrastructure, construction, food and beverage, and exploration.We are looking for a hard-working, self motivated,...

  • Bookkeeper

    1 month ago

    Calgary, Canada Peak Dental Group Full time

    About Us: Stoney Trail Dental is a thriving dental practice dedicated to providing top-notch dental care to our community. We pride ourselves on our friendly and professional environment, and we are currently seeking a detail-oriented and reliable Bookkeeper to join our team.Job Description: As a Bookkeeper at Stoney Trail Dental, you will be responsible for...

  • Bookkeeper

    1 month ago

    Calgary, Canada Peak Dental Group Full time

    About Us: Stoney Trail Dental is a thriving dental practice dedicated to providing top-notch dental care to our community. We pride ourselves on our friendly and professional environment, and we are currently seeking a detail-oriented and reliable Bookkeeper to join our team.Job Description: As a Bookkeeper at Stoney Trail Dental, you will be responsible for...

  • Bookkeeper

    2 weeks ago

    Calgary, Alberta, Canada Peak Dental Group Full time

    About Us: Stoney Trail Dental is a thriving dental practice dedicated to providing top-notch dental care to our community. We pride ourselves on our friendly and professional environment, and we are currently seeking a detail-oriented and reliable Bookkeeper to join our team.Job Description: As a Bookkeeper at Stoney Trail Dental, you will be responsible for...

  • Bookkeeper

    2 weeks ago

    Calgary, Canada Calhex Industries Full time

    Calhex Industries is currently hiring for the position of Book Keeper. We offer on the job training for new graduates. Calhex Industries is committed to employment equity and a positive, progressive work environment. JOB OVERVIEW The Office Administrator / Bookkeeper is responsible for the operational aspect of the business finances. Responsibilities...

  • office assistant

    4 weeks ago

    Calgary, Canada Narang Law Office Full time

    Education: Secondary (high) school graduation certificateExperience: Will trainTasksType and proofread correspondence, forms and other documentsReceive and forward telephone or electronic enquiriesWork on reports from manual or electronic files, inventories and databasesSort, process and verify applications, receipts and other documentsProcess incoming and...

  • Bookkeeper

    1 week ago

    Calgary, Canada Spice Hut Full time

    **About us** Spice Hut Canada Franchise is a restaurant franchise business in Calgary, AB T2P 4K9. We are professional, agile, professional and our goal is to Create a dedicated team of professionals to assist in running our corporate office.. Our work environment includes: - Modern office setting - Food provided - Modern office setting Job...

  • office assistant

    4 weeks ago

    Calgary, Canada Narang Law Office Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksType and proofread correspondence, forms and other documentsReceive and forward telephone or electronic enquiriesWork on reports from manual or electronic files, inventories and databasesSort, process and verify applications, receipts and other documentsProcess incoming and...

  • Bookkeeper

    4 weeks ago

    Calgary, Canada LivingWorks Education Full time

    **LivingWorks is seeking an** **Bookkeeper**: - Full-Time, In-Office Role in Calgary, AB_ **About LivingWorks** For four decades, we’ve wondered: how can we make the world a better place? At LivingWorks, that comes in the form of saving lives from suicide. We make it possible with innovative, evidence-based training that can empower anyone to recognize...

  • bookkeeper

    2 weeks ago

    Calgary, Alberta, Canada Daniel Cagulada Professional Corporation Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 1 year to less than 2 years or equivalent experienceWork settingFinancial management/servicesTasksKeep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systemsPrepare other...

  • bookkeeper

    4 weeks ago

    Calgary, Canada Daniel Cagulada Professional Corporation Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 1 year to less than 2 years or equivalent experienceWork settingFinancial management/servicesTasksKeep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systemsPrepare other...

  • bookkeeper

    4 weeks ago

    Calgary, Canada Daniel Cagulada Professional Corporation Full time

    Education: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experienceWork settingFinancial management/servicesTasksKeep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systemsPrepare other statistical,...

  • Bookkeeper

    2 weeks ago

    Calgary, Canada Tundra Engineering Inc. Full time

    **Duties and Responsibilities**: - Support CEO and Operations Manager. - Perform accounts receivables and accounts payables duties - Post accounts payables for payment - Match invoices to purchase orders and alert the buyer of discrepancies. - Create invoices. - Review timesheets and prepare for approval - Perform gst calculations for remittance. - Maintain...

  • Bookkeeper Assistant

    1 week ago

    Calgary, Canada Dr. Bishop & Associates Full time

    We are a growing Optometric office looking for a full time Bookkeeper Assistant at our administrative office in Douglas Glen. Responsibilities of this role include, but are not limited to: - AP/AR - Payroll - GST calculations & remittance - Accounting cycle: month/year end tasks, balancing, spreadsheets, financial statements, invoicing, data entry,...

  • Bookkeeper/Business Administrator

    4 days ago

    Calgary, Canada Environmental Services Association of Alberta Full time

    [Job Overview]We are currently recruiting a full-time Bookkeeping/Office Administrator to join in our head office in Calgary, AB. This position will fulfill the duties stated below in a full cycle of bookkeeping/accounting and will be assigned to our newly established joint venture company – ecoAI innovates Inc. – Artificial Intelligence (AI) based...