Office Administrative Assistant

7 months ago


Cochrane, Canada Life Choice Ltd. Full time

Work Term: Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 2 years to less than 3 years
- or equivalent experience
**Work setting**:

- Health care institution, facility or clinic
- Retail/wholesale establishment/distribution centre
**Tasks**:

- Arrange and co-ordinate seminars, conferences, etc.
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Oversee the preparation of reports
- Manage training and development strategies
- Liaise with management, union officials and HR consultants
- Advise senior management
- Plan, organize, direct, control and evaluate daily operations
**Certificates, licences, memberships, and courses**:

- First Aid Certificate
**Computer and technology knowledge**:

- Google Docs
- Sage Accounting Software
- Accounting software
- MS Excel
- MS PowerPoint
- MS Word
- MS Windows
- MS Outlook
**Technical terminology**:

- Medical
- Scientific
- Business
**Area of specialization**:

- Correspondence
- Reports and records
- Contracts
- Statistics
- Invoices
- Charts, tables, graphs and diagrams
**Security and safety**:

- Basic security clearance
- Criminal record check
**Transportation/travel information**:

- Own transportation
- Own vehicle
**Work conditions and physical capabilities**:

- Fast-paced environment
- Repetitive tasks
- Attention to detail
**Personal suitability**:

- Ability to multitask
- Accurate
- Client focus
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player
**Screening questions**:

- Are you available for the advertised start date?
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
**Green job**:

- Involves duties and responsibilities that lead to positive environmental outcomes
**Health benefits**:

- Dental plan
- Disability benefits
- Health care plan
- Paramedical services coverage
- Vision care benefits
**Financial benefits**:

- Bonus
**Long term benefits**:

- Life insurance
- Long-term care insurance
- Other benefits
**Other benefits**:

- Free parking available
- Learning/training paid by employer
- Team building opportunities
- Parking available
- Travel insurance



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