Administrative Assistant

5 months ago

Cochrane, Canada Town of Cochrane Full time

The Town of Cochrane is located in the breathtaking Bow Valley corridor in the foothills of the Rocky Mountains in southern Alberta. With a population of over 30,000 people, and growing steadily every year, Cochrane is a thriving town, surrounded by world-famous ranch country. Our western heritage is reflected in the Town’s architecture and our friendly people. The Town of Cochrane welcomes innovative and skilled individuals to join our team of over 250 employees.

We are looking for someone who is passionate about Community, with excellent customer service skills, a problem-solving nature, and a positive attitude. You are flexible and adaptable and, an empathetic and tactful communicator in all interactions. You are organized and time-management focused when supporting the department, residents, and community groups.
Why should you consider working for us?
Our employees enjoy many perks including competitive public sector pay, comprehensive health and dental benefits package, professional learning and development opportunities and the opportunity to work with other talented municipal professionals.
As an organization, Cochrane has a focus on investing in people. This is not a boring municipality. We are growing into an organization with a focus on transparency, critical thinking, curiosity, reflection and innovation. We support experimentation as part of the growth process and strive for continuous improvement. We are municipal employees, and we are accountable to all the residents of Cochrane. Want to be a part of this exciting time?

**As the Administrative Assistant, Community Services, you will**:

- Plays a key customer service role for the section receiving, directing, and responding to requests from internal and external customers for the department.
- Maintains and enhances internal and external website for the department.
- Develops or maintains a records management system (including classifying and coding electronic and hardcopy files).
- Schedules and coordinates meetings, appointments and travel arrangements. Records and distributes meeting meetings to attendees.
- Coordinates monthly COLT pass sales and returns.
- Completes administrative duties for the Director, Community Services.
- Conducts research, reviews, and prepares documents, reports, agendas, presentations, and other correspondence materials.
- Handles requests for information and data.
- Reviews and codes all invoices, circulates for signatures and coordinates with Accounts Payable for processing.
- Supports the logistics and set-up of the department’s events such as, but not limited to, open houses and external meetings.
- Tracks and prepares statistics for the department.
- Maintains and monitors office equipment and supply inventory

If many of the following characteristics and skills describe you, we want to meet you
- One to three years’ related administrative experience
- Completion of a post-secondary program in the Administrative profession or equivalent education and experience in related environment
- Related experience in a public sector environment is considered an asset
- Experience working with recreation facility software or Perfect Mind
- Demonstrates excellent customer service and problem-solving abilities.
- Demonstrated ability to work in an open environment with frequent interruptions
- Ability to work independently, prioritize and adapt to a changing pace and environment while managing one’s time.
- Strong oral and written communication skills, with excellent work ethic and commitment to a high level of customer service.

We are committed to providing a healthy and safe work environment for all our employees. You will take reasonable care to protect your health and safety and that of others present at worksites, perform work safely, follow all relevant health and safety legislation, directives and procedures and attend all identified orientations and training.

**Still interested? Here’s how to apply**:

- Qualified individuals are encouraged to submit your resume, and a letter stating how your experience match the required qualifications, skills and abilities for this position.

We thank all applicants for their interest, however only those selected for an interview will be contacted. All applicants must be legally entitled to live and work in Canada.

Land Acknowledgement

In the spirit of reconciliation, we acknowledge that we live, work and play on the traditional territories of the Blackfoot Confederacy (Siksika, Kainai, Piikani), the Tsuut’ina, the Îyâxe Nakoda Nations, the Métis Nation (Region 3), and all people who make their homes in the Treaty 7 region of Southern Alberta.

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