Administrative Assistant
1 month ago
The Assistant to the Director will provide full administrative support to the director to ensure the smooth management of sales and customer management.
**Responsibilities**
- Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
- Manage Director’s travel arrangements (including visas/accommodation)
- Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
- Screen calls, enquiries and requests, and deal with them when appropriate.
- Assist Director in researching and following up with action on matters which fall within the Director’s responsibility - chasing responses, triggering follow-up action.
- Produce documents, briefing papers, reports and presentations for the Director.
- Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
- Take meeting minutes and provide to meeting participants.
- Any other duties as may reasonably be required by the Director.
**QUALIFICATIONS**
**Education**:
- High School Diploma
Knowledge, Skills and Abilities:
- Proficiency in the use of computer programs for Word processing, Databases, Spreadsheets (Excel), E-mail (Outlook 365)
- Proficiency in the use of office equipment:
Personal Characteristics:
Assistants should demonstrate competence in all or most of the following:
- Ethical Behavior: Understand ethical behavior and business practices and ensure own behavior is consistent with the values of the company.
- Positive Attitude: Demonstrate a cheerful, willing, and welcoming face of the company.
- Relationship Building: Establish and maintain positive working relationships with others both internally and externally to help achieve the goals of the company.
- Communicate Effectively: Speak, listen and write in a clear and thorough manner, and ask questions to clarify details and avoid misunderstanding and errors.
- Focus on Client Needs: Understand and respond to the needs of clients to meet or exceed their expectations within the organizational parameters.
- Foster Teamwork and Support: Work cooperatively and effectively with others to accomplish tasks, resolve problems, and enhance organizational effectiveness. Willing to support co-workers with assistance when requested.
- Organization: Set priorities, develop a work schedule, monitor progress towards goals, and keep track of details/data/information/activities.
- Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
- Takes Direction: Follow established procedures, and carry out the instructions of supervisors.
Work Remotely
- No
**Job Types**: Full-time, Permanent
Pay: From $18.00 per hour
**Benefits**:
- Dental care
- Extended health care
- Vision care
Schedule:
- 8 hour shift
**Education**:
- Secondary School (preferred)
**Experience**:
- Assistant: 1 year (preferred)
Work Location: In person
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