Administrative Assistant

2 weeks ago


Edmonton, Canada Covenant Health Alberta Full time

Reporting to the Senior Director of Operations for Medicine, Emergency, Respiratory, and CCU/ICU, the Administrative Assistant will function as the central point of contact for the director’s office. The position will manage the schedule and oversee the logistics of the director’s office as well as collaborate with program management on important projects and assist with day-to-day administrative and operational problem solving for the portfolio. The Administrative Assistant will further provide support to Facility Chiefs within the director’s portfolio. The position will perform a full range of administrative support functions including but not limited to: reconciling and analyzing portfolio expenditures; preparing business documents and spreadsheets; creating correspondence and memorandums; anticipating needs and assisting with the recruitment process; scheduling and coordinating meetings, interviews, and special events as well as coordinating travel arrangements and itineraries; preparing expense claims; and overseeing office supplies and equipment. Organization of large quantities of documents and data files on projects will be maintained by this position. This position liaises with all programs and service departments within the director’s portfolio. This position is non-unionized.
- Classification: Administrative Assistant
- Union: COV OUT OF SCOPE
- Unit and Program: Medicine, Emergency, Respiratory, and CCU/ICU
- Primary Location: Grey Nuns Community Hospital
- Location Details: As Per Location
- Employee Class: Regular Full Time
- FTE: 1.00
- Posting End Date: 19-JAN-2023
- Date Available: 13-FEB-2023
- Hours per Shift: 7.75
- Length of Shift in weeks: 12
- Shifts per cycle: 60
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Salary: Covenant Health offers a competitive compensation and benefits package
- Vehicle Requirement: Not Applicable

**Required Qualifications**:
One-year post-secondary certificate in office administration or an equivalent combination of education may be considered.

**Additional Required Qualifications**:
Must have at least 2 years’ directly related experience at a senior administrative support level. Must be proficient using MS Office Suite. Expert time management and prioritization skills while displaying a positive, professional demeanor. Ability to navigate and respond to patient, family, and staff concerns both in person and over the phone. Concise communication skills to provide and receive information effectively.

**Preferred Qualifications**:



  • Edmonton, Canada Administrative Full time

    The main responsibilities of this role are: - Greet and account for residents - Able to provide assistance where possible to residents in carrying out day-to-day activities - Answer all in-coming calls, able to respond to general questions and call taxis - Assist with visitor health screenings at the door and taking temperatures prior to allowing visitors...


  • Edmonton, Canada Flair Airlines Ltd. Full time

    **Are you ready to take your career to new heights?** **Job Title**:Administrative Assistant **Department**:Executive Office and Corporate Services **Location**: Edmonton, AB (YEG) **Work Arrangement**:The Administrative Assistant will be located at head office located at the Edmonton International Airport. Office hours are Monday to Friday, but hours...


  • Edmonton, Canada Alberta Baptist Association Full time

    Administrative Assistant - Northgate Baptist Church, EdmontonWe are seeking for an individual with the skills and gifts to be a valued member of our team. This is a permanent position at 30 hours per week. Normal work schedule is Tuesday thru Friday. Salary range of 18.75 -20.75 based on experience and knowledge also included is a Health and Dental benefits...


  • Edmonton, Canada Hybrid Infusions Full time

    **Why Join Hybrid Infusions?** Are you passionate, ambitious, and hardworking with great Administration and office support experience? Hybrid Infusions is seeking an Administrative Assistant to support day-to-day administration of facility operations. Hybrid Infusions is an equal opportunity employer, home of the premium cannabis brand Virtue Cannabis. Our...


  • Edmonton, Canada Eiffel Construction Full time

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Also, design and drawing software knowledge is an...


  • Edmonton, Canada Paris Jewellers Full time

    **Job description** Since 1987, Paris Jewellers remains a Canadian story, grounded and real. From our beginning, we have been family-owned and operated, and from one generation to the next, have passed down an old-world work ethic, family values and an unwavering commitment to quality. We began as a single store; today we are 26, and remain dedicated to the...


  • Edmonton, Canada Paris Jewellers Full time

    **Job description** Since 1987, Paris Jewellers remains a Canadian story, grounded and real. From our beginning, we have been family-owned and -operated, and from one generation to the next, have passed down an old-world work ethic, family values and an unwavering commitment to quality. We began as a single store; today we are 26, and remain dedicated to...


  • Edmonton, Canada Associated Engineering Group of Companies Full time

    **Job Description**: We are searching for a talented **Administrative Assistant** to join our team in **Edmonton**. What you will be doing: - Coordinating and facilitating administrative systems and processes to allow teams to optimize work-delivery. - Preparing reports, contract documents, letters, and presentation slides in accordance with our...


  • Edmonton, Canada West Edmonton Mall Full time

    The Administrative Assistant is responsible for providing efficient and effective administrative and operational support to the various food service outlets, kitchens, banquets, and food and beverage operations of Fantasyland Hotel. **Primary Responsibilities**: - Preparing, coordinating, and recording a variety of administrative service documentations and...


  • Edmonton, Canada WCB Alberta Full time

    Careers - WCB Alberta Job Title: Administrative Assistant **Job Type**: Temporary Long Term (Fixed Term) / Job Location: Edmonton, Alberta Administrative Assistant Customer Service Support Edmonton, AB Temporary Long-Term, Full Time Position - Do you want to be a part of a team that helps injured people get better and get back to life?_ - Do you have...


  • Edmonton, Canada EightSix Network Inc Full time

    Airswift is seeking an Administrative Assistant II to work with one of our clients in the oil and gas industry in Edmonton, AB on a 12-month contract.Main FunctionsProvides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences,...


  • Edmonton, Canada Independent Counselling Enterprises Full time

    **Job Title: Administrative Assistant - 18 Month Term Position** Independent Counselling Enterprises (ICE) is an organization providing residential and non-residential services to adults with disabilities. The Administrative Assistant (AA) provides administrative and professional support to the ICE Management team. **Duties & Responsibilities** - Office...


  • Edmonton, Canada Airswift Full time

    Airswift is seeking an Administrative Assistant II to work with one of our clients in the oil and gas industry in Edmonton, AB on a 12-month contract. Main Functions Provides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and...


  • Edmonton, Canada Airswift Full time

    Airswift is seeking an Administrative Assistant II to work with one of our clients in the oil and gas industry in Edmonton, AB on a 12-month contract. Main Functions Provides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and...


  • Edmonton, Canada Airswift Full time

    Airswift is seeking an Administrative Assistant II to work with one of our clients in the oil and gas industry in Edmonton, AB on a 12-month contract. Main Functions Provides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and...


  • Edmonton, Canada Airswift Full time

    Airswift is seeking an Administrative Assistant II to work with one of our clients in the oil and gas industry in Edmonton, AB on a 12-month contract. Main Functions Provides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and...


  • Edmonton, Canada MaKami College Full time

    Work in a purpose driven career with MaKami College, a provincially licensed college that has been helping students for over 20 years with locations in Edmonton and Calgary, Alberta. MaKami College offers students in-person, online, and blended programs in Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and...


  • Edmonton, Canada Airswift Full time

    Airswift is seeking an Administrative Assistant II to work with one of our clients in the oil and gas industry in Edmonton, AB on a 12-month contract.Main Functions Provides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and...


  • Edmonton, Canada Hope 4 Life Full time

    **Hope 4 Life is a non profit agency providing supports to children with disabilities.** The administrative assistant will assist with the day -to-day operations of a small office by doing tasks such as filing, paperwork, answering phone calls, and preparing documents. **Responsibilities would include**: - Handling administrative requests and queries from...


  • Edmonton, Canada MacEwan Staff Association Full time

    **Administrative Support 2** **MacEwan Staff Association **MSA **Category: Full-Time Term (12 months) **(35 hours per week) MacEwan Staff **Starting Salary: MSA Band B (Steps 1 - 5) $18.89 - $23.41 / hour **Association **Application Deadline: November 15, 2023** The MacEwan Staff Association is a dynamic and progressive labour union dedicated to promoting...